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ARCHIVED: In Microsoft Outlook 2002 or 2003, how do I create an email distribution list in a Personal Address Book?

Note: UITS recommends that you use the Outlook address book (which is created automatically from information in your Contacts folder) instead of a Personal Address Book. The contacts will be located on the server and accessible from any Outlook client as well as Outlook Web App, whereas a Personal Address Book is only available from the hard drive of the computer on which you create it.

Note: In Outlook 2007 or newer, you cannot create a Personal Address Book.

To create a personal distribution list in Microsoft Outlook 2002 or 2003:

  1. From the Tools menu, select Address Book... .

  2. In the Address Book window:

    1. From the File menu, select New Entry... .
    2. Under "Put this entry", select In the, and then select Personal Address Book.
    3. In the "Select the entry type:" field, choose Personal Distribution List.
    4. Click OK.

  3. The New Personal Distribution List Properties window will open. In the "Name:" field, enter the name you want for the distribution list, and then click Add/Remove Members... .

  4. A new window will open titled Edit Members of [listname]. Double-click each name that you want to add to the distribution list, or select each name and click Members-> to put the names in the Personal Distribution List window.

  5. When you're done adding names, click OK until all open dialog boxes are closed. Finally, in the Address Book, from the File menu, select Close.

If the member you wish to add to the distribution list does not appear in the Address Book:

  1. In the Edit Members of [listname] window, click New... .

  2. In the New Entry window:

    1. Select the type of email address you will be adding (probably Internet Mail Address).
    2. Under "Put this entry", if you select Contacts, the new member will be added to both the distribution list you are building and the list of addresses in your Contacts. Otherwise, select Just in this Personal Distribution List.

  3. When you have finished adding members to your list, choose OK until all open dialog boxes are closed. Finally, in the Address Book, from the File menu, choose Close.

When you are ready to send new mail to the people in your personal distribution list, enter the name of the list in the "To:" field of a new message, or select it from your Contacts by clicking To: .

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Last modified on November 16, 2012.

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