How do I prepare my IU email accounts for an extended absence?

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The university uses your Indiana University email address for official communications, and you are expected to check your IU email consistently, even during the summer; see At IU, what is the policy about official communications from the university to students? When you're away, if you have access to a computer with an Internet connection, you can easily continue to read your mail and maintain your IU accounts.

If you will be accessing your IU email infrequently while away, consider the following precautions to ensure that your accounts remain secure and stable in your absence:

Delete unneeded files and email messages

Deleting unneeded files saves time and resources, and also frees up valuable disk space. You'll start with a cleaner slate when you return.

Opt out of the spam quarantine

The spam quarantine service analyzes all incoming mail to your Cyrus/Webmail or IU Exchange account. Spam is quarantined in a Spam or Junk E-mail folder for five days and then deleted. If you will not be able to monitor this folder and are concerned about losing legitimate email that is incorrectly identified as spam, you can opt out of the spam quarantine service; see At IU, how do I opt out of the spam quarantine service?

For tips on reducing the amount of spam you receive, see What can I do to avoid receiving spam email?

Change your passphrase

To protect your account, in addition to changing your passphrase regularly, you should change it just before you leave for a longer absence. Be sure to pick a passphrase you'll remember upon your return. For help, see At IU, how do I change my Network ID passphrase?

Note: Beware that if you change your ADS domain account password while you are logged into another computer with the same ADS domain account, you will be locked out of your account. For more information, see At IU, why is my ADS domain account locked?

Suspend mailing list subscriptions

Suspend mailing list subscriptions. Incoming list messages can fill your storage space and keep you from receiving other, more important, messages.

Note: To suspend your subscriptions, make sure to send the request from the account that is subscribed to the list; otherwise, you will not successfully suspend your subscription. For example, you cannot suspend your subscription for your indiana.edu address if you send the request from your hotmail.com address.

Prepare LISTSERV lists

For each LISTSERV list you're subscribed to, send a message to the LISTSERV server at listserv@host.domain . Replace host.domain with the Internet address of the computer hosting your LISTSERV list. For example, IUB users would enter listserv@indiana.edu ; IUPUI users would enter listserv@iupui.edu . Then in the body of the message, include the following command:

SET listname NOMAIL

Replace listname with the name of the list.

For more, see At IU, how can I turn off messages for LISTSERV mailing lists that I'm subscribed to?

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Last modified on October 03, 2011.