In Outlook 2000 and newer for Windows, how can I move contacts from a personal folder to a public folder?

To move contacts from a personal folder to a public folder in Outlook 2000, 2002, 2003, or 2007 for Windows:

1. Right-click the public folder, and then select New Folder.
   
   
2. Under "Name:", type a unique name for the folder.
   
   
3. Under "Folder contains:", from the drop-down menu, select Contact Items, and then click OK.
   
   
4. In Outlook 2000 or 2002, choose whether you want to create a shortcut from the Outlook Bar to the folder.
   
   
5. Open the contacts folder that you are moving the contacts from, and then highlight the contacts that you want to move.
   
   
6. From the Edit menu, select Copy to Folder.

   Note: If you select Move to Folder, your contacts will be removed from the original folder and moved to the new folder.

7. In the Copy Items window, scroll through the folder list and highlight the new folder. Click OK.
   
   
8. To open the user access permissions window, in Outlook 2007, right-click the new folder, and then select Change Sharing Permissions... . In Outlook 2000, 2002, or 2003, right-click the new folder, select Properties, and then click the Permissions tab.
   
   
9. Leave "Default" and "Anonymous" set as "None". (At Indiana University, "Default" includes anyone at IU who has an IU Exchange account. You may set that role to Reviewer, if you want these groups to view the folder.)
   
   
10. Click Add, and then use the address book to pick the users or groups (distribution lists) that you want to give access to the folder. Click OK to return to the Permissions window.
    
    
11. To assign permissions, highlight the user or group in the name list, click the drop-down menu next to "Permission Level:" (Outlook 2007) or "Roles:" (Outlook 2000, 2002, and 2003), and then assign the appropriate permissions. As you select a role or permission level, the checkboxes and radio buttons reflect what permissions that role grants.
    
    
12. If you would like a distribution list to be able to see the folder, add the list and assign it the Reviewer role. Any member of that distribution list will then be able to view the folder and its contents. You can add people who need more permissions individually and assign them more powerful roles.
    
    
13. Click Apply, and then click OK.

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