In Microsoft Outlook for Windows, how do I create and use a signature?

Outlook 2010

1. In the File menu, click Options.
   
   
2. On the left, click Mail. Then, under "Compose Messages", click Signatures... .
   
   
3. Click New, and then type a name that identifies this particular signature. Click OK.
   
   
4. In the text box under "Edit signature", compose your signature.

   Note: You can use the icons to format your text, but the formatting will work only with the Rich Text or HTML message composition settings. To make one of these your default message composition setting, see In Outlook, what message formats are available, and how can I change formats?

5. To have Outlook automatically add your signature to outgoing messages, under "Choose default signature", use the drop-down menus next to "New Messages:" and "Replies/forwards:" to specify which signature to use. (You can create different signatures for each if you wish, or create additional signatures which you must select manually for certain messages.)
   
   
6. Click OK, and then click OK again.

Outlook 2007

1. From the Tools menu, select Options... .
   
   
2. Click the Mail Format tab, and then click Signatures... .
   
   
3. Click New, type a name that identifies this particular signature, and then click OK.
   
   
4. In the text box under "Edit signature", compose your signature.

   Note: You can use the icons to format your text, but the formatting will work only with the Rich Text or HTML message composition settings. To make one of these your default message composition setting, see In Outlook, what message formats are available, and how can I change formats?

5. To have Outlook automatically add your signature to outgoing messages, under "Choose default signature", use the drop-down menus next to "New Messages:" and "Replies/forwards:" to specify which signature to use. (You can create different signatures for each if you wish, or create additional signatures which you must select manually for certain messages.)
   
   
6. Click OK, and then click OK again.

Outlook 2003

To create a signature:

1. From the Tools menu, select Options... , and then click the Mail Format tab.
   
   
2. Click the Signatures... or Signatures Picker... button, and select New... .
   
   
3. In the resulting dialog box, in the text box beneath "1. Enter a name for your new signature:", enter a name for your signature.
   
   
4. In the text box beneath "2. Choose how to create your signature:", make a selection. If you choose Use this file as a template: , browse to the file and click Select. For all choices, click Next > .
   
   
5. In the resulting dialog box, in the text box beneath "This text will be included in outgoing mail messages:", create your signature. You can change the signature's formatting using the Font... , Paragraph... , and Advanced Edit... buttons.

   Note: The Font... and Paragraph... buttons will work only with the Rich Text or HTML message composition settings. To make one of these your default message composition setting, go back to the Mail Format tab, and towards the top of the dialog box, in the drop-down menu next to "Compose in this message format:", choose HTML or Rich Text .

6. When you're satisfied with your signature, click Finished, then OK, and then OK again.

To attach the signature automatically to new messages:

1. From the Tools menu, select Options... , and then the Mail Format tab.
   
   
2. At the bottom of the Mail Format tab, click the arrow next to "Signature for new messages:" and "Signature for replies and forwards:" to choose a signature from the list for each type of message.
   
   
3. Click OK.

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