ARCHIVED: In Microsoft Word for Windows, what are some keyboard shortcuts?

This content has been archived, and is no longer maintained by Indiana University. Information here may no longer be accurate, and links may no longer be available or reliable.

Following are some useful keyboard shortcuts for Microsoft Word for Windows. To generate a complete list of keyboard shortcuts for Word, see Generating a commands list.

Change or resize the font

Ctrl-Shift-f Change the font
Ctrl-Shift-p Change the font size
Ctrl-Shift-. (period) Increase the font size
Ctrl-Shift-, (comma) Decrease the font size
Ctrl-]
Increase the font size by 1 point
Ctrl-[
Decrease the font size by 1 point

Apply character formats

Ctrl-d
Change the formatting of characters (i.e., the Font... command from the Format menu)
Shift-F3 Change the case of letters
Ctrl-Shift-a
Format letters as all capitals
Ctrl-b Apply bold formatting
Ctrl-u Apply an underline
Ctrl-Shift-w
Underline words but not spaces
Ctrl-Shift-d Double-underline text
Ctrl-Shift-h Apply hidden text formatting
Ctrl-i Apply italic formatting
Ctrl-Shift-k
Format letters as small capitals
Ctrl-= (equal sign)
Apply subscript formatting (automatic spacing)
Ctrl-Shift-= (equal sign)
Apply superscript formatting (automatic spacing)
Ctrl-Spacebar
Remove manual character formatting
Ctrl-Shift-q
Change the selection to the Symbol font

View and copy text formats

Ctrl-Shift-8
Display non-printing characters
Shift-F1, then click within the text where you want to review formatting
Review text formatting
Ctrl-Shift-c Copy formats
Ctrl-Shift-v Paste formats

Set line spacing

Ctrl-1 Single-space lines
Ctrl-2 Double-space lines
Ctrl-5 Set 1.5-line spacing
Ctrl-0 (zero)
Add or remove one line space preceding a paragraph

Align paragraphs

Ctrl-e Center a paragraph
Ctrl-j Justify a paragraph
Ctrl-l Left align a paragraph
Ctrl-r Right align a paragraph
Ctrl-m
Indent a paragraph from the left
Ctrl-Shift-m
Remove a paragraph indent from the left
Ctrl-t Create a hanging indent
Ctrl-Shift-t Reduce a hanging indent
Ctrl-q Remove paragraph formatting

Apply paragraph styles

Ctrl-Shift-s Apply a style
Alt-Ctrl-k Start AutoFormat
Ctrl-Shift-n Apply the Normal style
Alt-Ctrl-1 Apply the Heading 1 style
Alt-Ctrl-2 Apply the Heading 2 style
Alt-Ctrl-3 Apply the Heading 3 style
Ctrl-Shift-l (letter L) Apply the List style

Generating a commands list

To generate a complete list of keyboard shortcuts, follow the appropriate steps below.

Word 2010 and 2007

  1. In Word 2010, click File, and then select Options.

    In Word 2007, from the Office Button menu, select Word Options, and then Popular.

  2. In Word 2010, click Customize Ribbon. From the list on the right side, check Developer, and then click OK.

    In Word 2007, select Show Developer tab in the Ribbon, and then click OK.

  3. Select the Developer tab, and then select Macros.
  4. From the "Macros in:" drop-down list, select Word commands.
  5. From the "Macro name:" list, select ListCommands.
  6. Click Run.
  7. In the List Commands dialog box, choose either Current menu and keyboard settings or All Word commands.
  8. Click OK.

Word 2003 and older

  1. From the Tools menu, select Macro, and then Macros....
  2. From the "Macros in:" drop-down list, select Word commands.
  3. From the "Macro name:" list, select ListCommands.
  4. Click Run.
  5. In the List Commands dialog box, choose either Current menu and keyboard settings or All Word commands.
  6. Click OK.

The above instructions were adapted from Microsoft Help and Support article 198546.

This is document ajal in the Knowledge Base.
Last modified on 2018-01-18 12:54:41.