In IU Webmail, what's available under Options?
Your IU Webmail Options determine how you view your mail and how the interface behaves, among other things.
To set or change your Webmail Options, log into your email account
using the Webmail interface. Once you are logged in, click the
Options link in the header bar at the top of the Webmail
screen. This will take you to a new page with three sets of Options
you can configure to your liking.
On this page:
- General Options
- Message Options
- Other Options
The Options under the heading "General Options" allow you to personalize your name and address, as well as set the language, time zone, and date format for your Webmail display:
Personal Information: This option allows you to
choose an identity to use when you correspond using Webmail. The
default identity uses your name and email address as they appear in
the IU Address Book. To create a new identity, or change an existing
Personal Information. Select an identity to change from the drop-down list at the top under "Select the identity you want to change:", or fill in the required fields to create a new identity. When you have made your desired changes, click
Save Optionsat the bottom of the screen.
You may also select an identity to delete, and then click
Delete selected identity.
To select an alternate identity as your default, from the drop-down list under "Your default identity:", select the identity you wish to use as the default. Then click
Locale and Time: You can use this option to
change the language in which menu items, explanations, and help
documents are displayed. Under "General Options", click
Locale and Time. Then, from the drop-down list under "Select your preferred language:", choose the language you wish to use.
You may also select your time zone, choose whether to display 24-hour times, and select the date format you prefer.
To save your changes, click
- Share Folders: This option allows you to share your mailbox with other Webmail users.
In this section you can customize your options for composing and
displaying your mail, and for how Webmail handles new mail. Click
Message Viewing, or
Message Composition: This set of options allows
you to customize how the
Message Compositionwindow behaves and appears, as follows:
Compose messages in a separate window?is checked by default, which means that when you reply to a message or create a new message, Webmail will open a new window. To have the compose message window open in the same browser window, uncheck the box.
- In the field next to "Wrap text at this many characters.", you can
set the width of your message. The default is set to 80 characters.
Compose messages with an HTML GUI by default (if browser supports the feature)?if you would like to use a GUI editor that has buttons for common text formatting options.
Check spelling before sending a message?if you would like to run spellcheck on your messages before sending them. You can also specify the number of errors reported per screen when spell checking. The default value is three errors per screen.
Display confirmation after sending a message?if you would like to see a confirmation message after you send email.
- By default,
Include original message in a reply?is checked, so that when you reply to a message, the original is automatically included with your response. To change this, uncheck the box.
Include a brief summary of the header in a reply?if you would like a brief header summary to appear when you are replying to a message.
- In the field under "How to attribute quoted lines in a reply:", you
can enter the character you wish to precede each line of quoted text
in your message. The default is > , but you can change
this to any character you choose.
- From the drop-down menu under "Drafts folder:", you can select the
folder in which you wish to have Webmail store postponed messages. You
can select a currently existing folder, or select
Create a new drafts folder, in which case Webmail will create a new folder called
Draftsin the main level of your account.
Should the compose window be closed after saving a draft?is checked by default. When you save a message instead of sending it, so that you can resume composition at a later time, Webmail will automatically close the
Message Compositionwindow (if it was a separate window), or return to the message list.
Save drafts as unseen?is unchecked by default. This option controls whether your drafts are saved with a status of "Unseen" (orange background and closed envelope icon when you view the contents of the
Draftsfolder). Check the box if you want your drafts to be marked "Unseen".
Set the X-Priority header when composing messages?is unchecked by default. Check the box if you want the ability to set the "X-Priority" header.
- In the drop-down list under "Your default charset for sending
messages:", you can specify a character set. The default is US-ASCII.
- A drop-down list appears under "Your default encryption method for
sending messages:", but no encryption methods are currently available.
- Under "Request read receipts?", you can select
Always. This option allows you to set whether you will automatically ask for notification when a message is opened by the recipient. Not all clients will be able to respond to requests for a read receipt.
- Under "Request delivery confirmation?", you can select
Always. This option allows you to automatically ask for notification when a message is delivered to the recipient's inbox. (Note that this doesn't mean the recipient has seen it, only that it's been delivered.) Not all mail servers will be able to respond to delivery confirmation requests.
Message Viewing: You can change the following options
for how your messages appear:
Filter message content for profanityis unchecked by default. Check it if you would like your messages filtered. (Note that IU offers a spam quarantine service and a more sophisticated filtering capability in Webmail. See At IU, what is the spam quarantine service? and At IU, how can I filter my incoming Cyrus mail?)
Show an icon to allow stripping of attachments from messages?is unchecked by default. Check the box if you would like to see an icon in your folder lists that will allow you to remove the attachments from messages but retain the messages in your mail folders.
Block images in HTML messages unless they are specifically requested?is checked by default. For HTML messages displayed inline, this allows you to specify whether all image tags should be blocked until you specifically decide to view the images. The images will always be displayed if you're viewing an HTML attachment.
Automatically show images in HTML messages when the sender is in my addressbook?is checked by default. If you're blocking images as described above, this will allow you to specify whether the block should be lifted if the sender appears in your Address Book.
- By default,
Mark different levels of quoting with different colors?is checked. This means that when you reply to a message that already contains a reply to an earlier message, you will have several different levels of quoting, each of which will be displayed with a different color. To turn this feature off, uncheck the box.
- By default,
Mark simple markup?is checked. Uncheck the box if you do not want this capability.
- Under "Should large blocks of quoted text be shown or hidden by
default?", you can select
Hidden in Thread View, or
Dim signatures?, when checked, means that any signatures in email messages you receive will be displayed very faintly. To have signatures appear the same as the regular text of the message, uncheck this box.
Show link for JIS encodingis unchecked by default. See In IU Webmail, how can I view Japanese language characters?
Convert textual emoticons to graphical ones?is unchecked by default. Check the box if you would like text emoticons like
:)to be converted to icons.
- Under "How do you want to display attachments?", you can choose
Listing in the Header,
Display in Body of Message, or
Both Header Listing and Body of Message.
New Mail: The following New Mail options are available:
- From the drop-down list under "Refresh Folder Views:", you can
select how frequently you wish to have Webmail check your account for
Display pop-up notification of new mail.is checked by default; each time new mail arrives in your account, a pop-up window will notify you. If you do not wish to have these pop-up notifications, uncheck the box.
- From the drop-down list under "Refresh Folder Views:", you can select how frequently you wish to have Webmail check your account for new messages.
The Other Options include a variety of display options and automatic
tasks to customize the way Webmail appears and behaves. To make
changes, click the appropriate link; to save your changes, click
Save Options. The following options are available:
Mailbox and Folder Display Options: This set of
options controls the way the Webmail interface appears, as follows;
Save Optionsto save your changes:
- Under "When opening a new mailbox, which page do you want to start on?",
you can select from the following:
Page with the First Unseen Message
Page with the Last Unseen Message
First Mailbox Page
Last Mailbox Page
- From the drop-down menu under "Default sorting criteria:", you can
choose to sort your mail by
Arrival Time(according to the time at which each message arrived in your account),
Message Date(according to the time each message was sent),
From Address(according to who sent each message),
To Address(according to the recipients in the "To:" field of each message),
Subject Field(alphabetical order according to the text in the subject field of each message),
Message Size(how large each message is, in kilobytes), and
Thread View(places messages that are in response to an earlier message into a single "thread" for easier viewing of an extended back-and-forth email conversation).
- From the drop-down menu under "Default sorting direction:", you
can choose either
Descendingfor the sorting direction. When you select
Ascending, messages will be sorted according to the value you selected in "Default sorting criteria:" from top to bottom. So, for example, if you selected to sort by arrival time in the ascending direction, the most recent messages will be at the bottom of the screen when you view your list of messages. Selecting
Descendingwill place the newest messages at the top of the list.
- In the field next to "Messages per page in the mailbox view.", you
can set how many messages you would like to have displayed on each
page when you are looking at your list of messages. The default value
is 20 messages per page.
- Under "The From: column of the message should be linked:", you can
select whether the information in the "From:" column will link to anything,
and, if so, to what. Your options are:
Clicking on the address will open the message to be read
Clicking on the address will compose a new message to the sender
Do not generate a link in the "From:" column
- Under "Format of message dates in the mailbox view for messages dated
today", you can select the format for the timestamp on messages received
- From the drop-down menu under "Expand the entire folder tree by
default in the folders view?", you can select
Remember the last view. Expanding the folder tree means that when you click
Foldersfrom the Webmail header bar, Webmail will display the folders that are nested inside other folders. Select
Noif you do not wish to have all of your nested folders displayed automatically, or
Yesif you would like all nested subfolders to be displayed; or, select
Remember the last viewto have Webmail automatically return to the way it last displayed your list of folders.
- If you do not wish to have Webmail display the legend at the bottom of
the list of messages, uncheck
Show legend in the mailbox view.The legend is the description of what each icon means in the color-coded list of messages.
- Under "When opening a new mailbox, which page do you want to start on?", you can select from the following:
Address Books: Here, you can select address
book sources for adding and searching for addresses. You can select
which campus Address Book(s) to search, and in which order to search
them, when expanding addresses in the "To:", "Cc:", or "Bcc:" fields
of a message you are composing. You can also choose to expand names in
Compose mailwindow automatically in the background, have recipients automatically added to the default address book, and list all contacts when loading the contacts screen. Follow the on-screen instructions to make your changes, and then click
PGP Options: Here, you can enable or disable
PGP functionality. By default, it is disabled. To save
your changes, click
S/MIME Options: Here, you can enable or disable S/MIME
functionality. By default, it is disabled. To save your changes,
Last modified on June 24, 2013.