Immediately disable computer accounts for employees who have left IU

Note:

This information is intended for immediate disables only. All other disables for employees will be performed automatically, seven days after HR has removed the employee from its rolls; no additional steps need to be taken to disable those accounts. See UITS computing account termination. In addition, if the employee is also a currently enrolled student at IU, it may not be possible to immediately disable their accounts. The department requesting account disables would need to contact the Dean of Students for guidance.

To begin the process of immediately disabling the computer accounts of an employee who has left Indiana University, the employee's supervisor should contact sct2@iu.edu. Include the employee's full name and IU username, but only provide the minimum amount of information necessary to facilitate the disable request. The supervisor and department HR should have already alerted University HR Employee Relations about the urgent need.

Once Tier 2 Accounts and Student Information Systems (ASIS) has been notified, they will contact University HR Employee Relations to verify, and then proceed with the account disable. Alternatively, for a quicker turnaround, the request can be initiated by University Counsel, University HR (Employee Relations), Campus Provost/Chancellor, or Campus HR.

Note:

Tier 2 Accounts and Student Information Systems (ASIS) is available Monday-Friday 8am-5pm. If an account disable is needed after these hours of availability, contact the UITS Support Center, and then email it-incident@iu.edu with an official request to immediately disable the accounts.

If the employee had administrative access to institutional data, the supervisor needs to contact the unit that provided the administrative access, if that access needs to be removed; for access request procedures for various units, see How supervisors and Data Managers establish access to institutional data and applications for individuals.

Supervisors are responsible for instructing employees to dispose of account contents appropriately.

For more, see Managing Employee Data.