In Windows, how do I use Remote Desktop to access my remote computer?

Username:
Password:

In Windows, Remote Desktop allows you to access your computer from a remote location. To enable Remote Desktop, you must have administrative rights on the computer you want to use as the host (e.g., the computer to which you will connect from a remote location), which must be running one of the following versions of Windows:

Windows XP Professional
Windows Vista Business, Enterprise, or Ultimate
Windows 7 Professional, Enterprise, or Ultimate

The computer from which you want to connect (the client) must be running the Remote Desktop Connection client software. This is automatically installed by default on all computers running Windows XP, Vista, or 7, and is available for Mac OS X at the Microsoft web site. To enable and establish a remote connection to your host computer:

Enable the Remote Desktop feature on your host computer

From the Start menu, select Control Panel (or Settings, and then Control Panel). Double-click System.
In Windows Vista and 7, click Remote settings. In the "Remote Desktop" section, select one of the two options to allow connections from other computers.
In Windows XP, select the Remote tab. Select Allow users to connect remotely to this computer.
To choose which users will have remote access, in Vista and 7, click Select Users... or in XP, click Select Remote Users... . Typically, all administrators of the computer will have access by default. Each user must have a password before you can allow remote access.
When you are finished, click OK. Your computer will now be able to accept incoming Remote Desktop connections.

Install Remote Desktop Connection client software on your client computer

In Windows 2000, you must install the Remote Desktop Connection client before accessing a computer remotely. You can download a copy of the Remote Desktop Connection software from Microsoft, or you can install the client software from a Windows XP installation CD:

Insert your Windows XP installation CD into the CD-ROM drive of your client computer.
On the screen that appears, select Perform additional tasks, then Set up Remote Desktop Connection.
Follow the instructions that appear on your screen to complete the installation process.

Note: At Indiana University, all Student Technology Center (STC) workstations running Windows have the Remote Desktop Connection client installed. You cannot connect to an STC computer using Remote Desktop, but you can connect from an STC computer to your host computer.

Open a connection

If you have configured your computer to accept remote connections and have installed the client software on your client computer (if necessary), to establish a Remote Desktop connection:

Depending upon your network configuration and system requirements, you may first have to establish a VPN connection to your host computer's network.
At IU, if you are on campus attempting to connect to your home computer in campus housing or Greek housing, you must first make a VPN connection. For instructions, see The basics of VPN at IU.
From the Start menu, select Programs or All Programs. Select Accessories, and then Remote Desktop Connection.
In the space next to "Computer:", type the name or IP address for your host computer. Click Connect.
Note: If you would like to adjust any of your connection settings such as screen size, login information, availability of local hard drives and printers, or keyboard and sound behavior, click Options before clicking Connect.
In the Log On to Windows dialog box, type your username, password, and domain (if required). Click OK.
Once you are connected, you can use your remote computer as if you were sitting in front of it. When you are finished, in the Remote Desktop Connection window, select Start, then Shut Down.
In the Shut Down Windows dialog box, from the drop-down menu, select Log Off username, where username is your username on the remote computer. Click OK.

This document is adapted from Microsoft's Using Remote Desktop guide.

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Last modified on August 11, 2009.