In OneStart, how can instructors view and use class rosters?
If you are the faculty of record for a class, you can use the Faculty Center in OneStart to view class rosters. You will see only class rosters for those classes where you are listed as Primary, Secondary, or Associate Instructor; you won't see other instructors' rosters. To access OneStart, see Logging into OneStart.
Note: OTP access is not necessary to view rosters using the Faculty Center.
On this page:
- View a roster
- Format the roster
- Find a specific student
- Email students from the roster
- Save a roster as a spreadsheet
- Print a roster
- Problems viewing a class roster
View a roster
Note: The IUIE has electronic enrollment roster reports with more detailed student data (e.g., email address, student address, academic level) that can display in either PDF or spreadsheet format. See the academic officer for your unit if you do not have access to these reports in the IUIE.
To view class rosters:
- In OneStart, in the
Faculty Systems. In the "Instructor Information" box, click
Go to Faculty Center.
- The Faculty Center will open to the current term. To access a roster
for a different term, click the green
Change term or campusbutton, select the appropriate term, and click
- To display the specific roster, in the left column of the "My Teaching
Schedule" grid, click
You will see the following information on the
- Catalog Subject (Dept) and Catalog Nbr (Course number): For example, MATH-M 118
- Class Nbr: Unique number assigned to class
- Session: For example, Regular Academic Session
- Course Career: For example, Undergraduate or Graduate
- Meeting Information: Days and times, room, instructor, and meeting dates
Enrollment Status: The enrollment status defines
the Class Roster Type that the system displays for you. Your choices
for enrollment status are:
- Enrolled: Displays a list of students who are enrolled in the class or withdrawn with a grade of W
- Waiting: Displays a list of students on a waitlist for the class
- Dropped: Displays a list of students who dropped the class within the first week of classes
- All: Displays a list of all students
The default Enrollment Status is
Enrolled; to view a different type of roster, select the new value from the pull-down menu and click
- Total Students: The total number of students for the enrollment type you selected
- Enrollment capacity: Displays maximum enrollment limit set for the class
You will be able to see 100 rows of student data at a time for students of the enrollment type you specified. If there are more than 100 students on the roster, click the arrow button in the blue scroll area to display the next 100 students. The student information includes the following:
Notify: Allows instructor to select a group of
students to contact via email; used in conjunction with the
Notify Selected Studentsbutton at the bottom of the page
- Student ID: The student's ID
- Name: The student's name
- Send e-mail: Opens a new email message addressed to the student
- Grading Basis: The student's grading basis
- Units Taken: The number of units that the student took for the class
- Program and Plan: The student's primary academic program, major, and degree level
- Level: The student's academic level (e.g., freshman, sophomore, etc.)
Format the roster
You can change the order in which the Faculty Center displays course rosters:
- In the blue bar, click
- In the left box, click the title of the column that you want to
- Click the right arrow located between the two boxes.
- Verify that the selected column now appears at the top in the
"Sort Order" box.
- Repeat steps 2-4 until all of the columns you want to display
appear in the "Sort Order" box.
- Click any remaining column name in the "Column Order" box.
- Click the box labeled "hidden" located between the two boxes.
- Repeat steps 6-7 as necessary.
To reset the display to the default settings, click
Settings. Confirm this by clicking
Delete, and then
Find a specific student
Find link to locate a particular student. This is
especially useful for rosters where the number of enrolled students is
higher than 100.
To find a student:
Findon the blue bar.
- When the
Explorer User Promptdialog box appears, enter a search string, such as a student's last name.
Note: If the
Explorer User Promptdoes not appear, your system may have a pop-up blocker installed. Look for a message bar at the top of the page; right-click the message and select
Accept scripted windows. Return to step 1.
The student's name will be displayed as the first name on the list of students on the roster.
Email students from the roster
As noted above, instructors can email some or all students from the "Student Detail" section of the roster. See the View a roster section above.
- To email an individual student, click
Send e-mailfrom the "Student Detail" section.
- To email multiple students, check the box in the "Notify" column
next to each student you wish to contact, and then click
Notify Selected Students. This will open a new email message for those students you have selected.
- To email all students, click
Notify Listed Students; this will open a new email message with all students' addresses listed.
Save a roster as a spreadsheet
Student data rows in the class roster are real-time data; you may select, copy, and paste them into a spreadsheet format. To save the roster as a spreadsheet:
- Click the spreadsheet icon on the blue bar.
- When asked whether to open or save the file, select
Save. Place it in a secure location (i.e., not on your desktop or hard drive). Check with your local service provider (LSP) for assistance in determining a secure location.
- When the
Download Completedialog box appears, click
If you receive a Microsoft Excel message warning that the file is in a different format, click
- The spreadsheet will open; save it before exiting.
Print a roster
Print rosters by clicking
Version at the bottom of the page, and then click
Problems viewing a class roster
If you are unsure whether you are the faculty of record, or if you want that status changed, contact your campus Office of the Registrar.
Users with dual roles in OneStart, such as "student" and "faculty", might have problems viewing class rosters. In OneStart, if you click a student link before viewing a class roster, OneStart establishes the PeopleSoft session in student self-service mode. When that happens, the system blocks you from viewing information specific to the instructor mode, preventing access to class rosters.
To fix this problem:
- Close all browsers.
- Clear your browser cookies, cache, and history. For
- How do I clear my web browser's cache, cookies, and history?
- In Internet Explorer, how do I view and control cookies?
- Using Firefox, how do I view and control cookies?
- In Safari for Mac OS X, how do I view and control cookies?
- Open your browser and log into OneStart again, clicking only instructor links.
These steps should restore your access to student rosters in OneStart. If you continue to have problems, contact your campus Support Center.
Last modified on January 02, 2013.