In OneStart, how do I view and use class rosters?

On this page:

• Overview
• View a roster
• Format the roster
• Find a specific student
• Email students from the roster
• Save a roster as a spreadsheet
• Print a roster

Overview

If you are an instructor, you can use the Faculty Center in OneStart to view class rosters. You will see only class rosters for those classes where you are listed as Primary, Secondary, or Associate Instructor; you won't see other instructors' rosters. For information about how to access OneStart, see Logging into OneStart.

Note: SafeWord access is not necessary to view rosters using the Faculty Center.

View a roster

Note: The IUIE has electronic enrollment roster reports with more detailed student data (e.g., email address, student address, academic level) that can be output in either PDF or spreadsheet format. See the academic officer for your unit if you do not have access to these reports in the IUIE.

To view class rosters:

1. In OneStart, on the Services tab, select Faculty Systems. In the "Instructor Information" box, click Go to Faculty Center.

   Note: If you don't see the Go to Faculty Center link, you are probably not listed as the instructor for the class, or you have been added as the instructor within the last 20 minutes. To check whether you're listed as the instructor, contact the Office of the Registrar for your campus; see How do I contact the Office of the Registrar at each IU campus?

2. The Faculty Center will open to the current term. If you want to access a roster for a different term, click the green Change term button, select the appropriate term, and click Continue.
   
   
3. The Class Roster icon will appear in the leftmost column of the My Teaching Schedule grid. Click the icon to display the specific class roster.

You will see the following information on the Class Roster page:

Class Roster

• Catalog Subject (Dept) and Catalog Nbr (Course number): For example, MATH-M 118
  
  
• Class Nbr: Unique number assigned to class
  
  
• Term
  
  
• Session: For example, Regular Academic Session
  
  
• Campus
  
  
• Course Career: For example, Undergraduate or Graduate
  
  
• Meeting Information: Days and times, room, instructor, and meeting dates

Roster Type

• Enrollment Status: The enrollment status defines the Class Roster Type that the system displays for you. Your choices for enrollment status are:
  
  
  • Enrolled: Displays a list of students who are enrolled in the class or withdrawn with a grade of W
  • Waiting: Displays a list of students on a waitlist for the class
  • Dropped: Displays a list of students who dropped the class within the first week of classes
  • All: Displays a list of all students

  The default Enrollment Status is Enrolled; to view a different type of roster, select the new value from the pull-down menu and click Change.

• Total Students: The total number of students for the enrollment type you selected
  
  
• Enrollment capacity: Displays maximum enrollment limit set for the class
  
  
• View Ferpa Statement: Provides links to campus-specific and federal web sites regarding federal privacy of record regulations and subsequent faculty responsibilities

Student Detail

You will be able to see 100 rows of student data at a time for students of the enrollment type you specified. If there are more than 100 students on the roster, click the arrow button in the blue scroll area to display the next 100 students. The student information includes the following:

• Notify: Allows instructor to select a group of students to contact via email; used in conjunction with the Notify Selected Students button at the bottom of the page
  
  
• Student ID: The student's ID
  
  
• Name: The student's name
  
  
• Send e-mail: Opens a new email message addressed to student
  
  
• Grading Basis: The student's grading basis
  
  
• Units Taken: The number of units that the student took for the class
  
  
• Program and Plan: The student's primary academic program, major, and degree level

Format the roster

You can change the order in which the Faculty Center displays course rosters with the customize feature:

1. In the blue bar, click Customize.
   
   
2. In the left box, click the title of the column that you want to display first.
   
   
3. Click the right arrow located between the two boxes.
   
   
4. Verify that the selected column now appears at the top in the Sort Order box.
   
   
5. Repeat steps 2-4 until all of the columns you want to display appear in the Sort Order box.
   
   
6. Click any remaining column name in the Column Order box.
   
   
7. Click the box labeled "hidden" located between the two boxes.
   
   
8. Repeat steps 6-7 as necessary.
   
   
9. Click OK.

To reset the display to the default settings, click Delete Settings. Confirm this by clicking Delete, and then click OK.

Find a specific student

Use the Find link to locate a particular student. This is especially useful for rosters where the number of enrolled students is higher than 100.

To find a student:

1. Click Find on the blue bar.
   
   
2. When the Explorer User Prompt dialog box appears, enter a search string, such as a student's last name.

   Note: If the Explorer User Prompt does not appear, your system may have a pop-up blocker installed. Look for a message bar at the top of the page; right-click the message and select Accept scripted windows. Return to step 1.

3. Click OK to search.

The student's name will be displayed as the first name on the list of students on the roster.

Email students from the roster

As noted above, instructors can email some or all students from the Student Detail section of the roster. See the View a roster section above.

• To email an individual student, click Send e-mail from the Student Detail section.
  
  
• To email multiple students, check the box in the Notify column next to each student you wish to contact, and then click Notify Selected Students. This will open a new email message for those students you have selected.
  
  
• To email all students, click Notify Listed Students; this will open a new email message with all students' addresses listed.

Save a roster as a spreadsheet

Student data rows in the class roster are real-time data; you may select, copy, and paste them into a spreadsheet format. To save the roster as a spreadsheet:

1. Click the spreadsheet icon on the blue bar.
   
   
2. When asked whether to open or save the file, select Save. Place it in a secure location (i.e., not on your desktop or hard drive). Check with your local computer service provider for assistance in determining a secure location.

   Note: If the file download dialog box does not appear, see About automatic download blocking in Internet Explorer.

3. When the Download Complete dialog box appears, click Open.

   If you receive a Microsoft Excel message warning that the file is in a different format, click Yes.

4. The spreadsheet will open. Save it before exiting.

Print a roster

Rosters may be printed by clicking the Print link at the top of the page. To format the roster before you print it, click Printer Friendly Version at the bottom of the page, and then click Print.

Also see:

• In OneStart, why can't I view my class roster?
• At IU, how can I use OneStart to enter grades onto my class roster?