Using Oncourse CL Gradebook, how do I enter or edit grades?

Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

Note: As of December 2008, letter grades in Gradebook are referred to as non-calculating grades. Non-calculating grades may be any string of text up to eight characters. If you want your grades calculated automatically, you must enter them as either points or percentages. See Changing the grade entry, type, and scale in Gradebook, How changes in the Gradebook tool affect data for previous semesters, and How changes in the Gradebook tool affect grade entry for current and future semesters.

Entering grades

Note: If you use the Add to Gradebook option in the Assignments or Forums tools, you must enter grades via the appropriate tool.

To enter grades for items in the Gradebook:

1. In your site's menubar, click Gradebook. If you are not already on the main page of the Gradebook tool, click Gradebook Items or the up arrow icon  
   
     to the left of the tool name.
   
   
2. Locate the Gradebook item and click its title.

   By default, only 50 students are displayed. You can use the "Show" drop-down list to display more students. You can use the "View" drop-down list to display specific groups or sections of students.

3. Enter each student's grade for the item into the box following his or her name. For calculating items, scores must be greater than or equal to zero, and may contain up to two decimal places (e.g., 9.25). For non-calculating items, grades may be any text string up to eight characters. You may leave a box blank if you are waiting on a student's grade.
   
   
4. To add comments for students, click Edit Comments. Type your comments in the text box.
   
   
5. When you are finished, click Save Changes. A grade history log indicating the date, the grade, and the submitter is created for each score. Click the Log icon to view the details for an entry.

Editing grades

To edit previously entered grades in the Gradebook:

1. In your site's menubar, click Gradebook. If you are not already on the main page of the Gradebook tool, click Gradebook Items or the up arrow icon  
   
     to the left of the tool name.
   
   
2. Locate the item to edit and click its title.
   
   
3. On the Gradebook Item Summary page, grades for individual students will appear in the editable fields following each student's name. To edit a grade for a student, change the points, percentage, or non-calculating grade in the appropriate field.
   
   
4. To add comments for students, click Edit Comments. Type your comments in the text box.
   
   
5. When you are finished, click Save Changes. The grade history log will record the date of each grade change, as well as the updated grade, and the name of the user who made the change. Click the Log icon to view the details for an entry.

Note: Scores submitted via external tools such as the Original Test and Survey, Assignments, and Forums tools cannot be edited in the Gradebook. These scores must be changed in the source tools. You may edit comments using the same process listed above for editing grades.

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