Using Oncourse CL, how do I import material or participants from another site I own?

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Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

For any course or project site you create, you can import instructor-generated content (e.g., announcements, assignments, tool settings) from one or more other sites you own. Submitted material, such as completed assignments, forum postings, or grades, cannot be imported using the following methods; you must download and save such material manually.

On this page:

Importing material from another site

To import material from another site:

In the menubar of the destination site, click Site Setup.
At the top of the Site Setup screen, click Import from Site.
On the Import Data screen, choose one of the following:
- I would like to replace my data: Use this option if you want the imported data to overwrite the existing data. This method only allows you to select one site to import data from.
- I would like to merge my data: Use this option if you want the imported data to merge with the existing data. This method allows you to select multiple sites to import data from.
- I would like to merge my user(s): Use this option if you want to import the participant roster from another site. This method does not import roster-provided users.
Select the box next to the site that contains the source material. Then click Continue.
If applicable, under the name of the site(s) you selected, check the box next to each tool that contains source material you want to import. If a box is grayed out, it means the corresponding tool is not enabled in that site. Then click Finish.

Importing material with combined course sites

If you are planning to combine rosters, it's best to do so before adding content. Combining rosters does not import content into the parent site. However, if you already have content in the sites you want to combine, you can still import instructor-generated content, as follows:

Combine the course sites; see Combining course sites into a single parent site.
Once rosters have been combined into a parent site, the tools for the original sites are disabled. To re-enable them, go to My Workspace and use Worksite Setup to add the tools that have content you want to import; see Adding, editing, or deleting tools on the menubar from Worksite Setup.
Go to the combined course site (the destination site), and follow the directions above. When asked to choose the site(s) and tool(s) to import from, you should be able to select the tools from your original course sites that you enabled in the previous step. Any tools from the original course sites that you did not enable will be grayed out.
Important: After you have imported all the content you wish to from your original sites, you should disable all the tools in those sites again. If you leave them enabled, students may submit material in the wrong site. Follow the directions in Adding, editing, or deleting tools on the menubar from Worksite Setup, unchecking all the boxes.

Notes

You cannot import tests from the Original Test and Survey tool using this method. Instead, see Reusing test questions in the Original Test and Survey tool.
Items saved as drafts in the source site will be imported as drafts, which means they are not immediately viewable by participants. To make them viewable, you must post them. For instructions, see Posting an assignment previously saved as a draft.
When assignments are imported from another site, the Add to Gradebook option is selected by default. If such an assignment is then updated and saved, a corresponding Gradebook entry will be created, which may or may not be what was intended. To associate the item to an existing Gradebook entry rather than creating a new Gradebook item from within the Assignments tool, select Associate with existing Gradebook entry and choose the desired Gradebook entry before posting. For more on the differences between the two options, see In Assignments, which method should I use to link my assignment to the Gradebook?
When you import Gradebook settings, it may be possible to import an item with a Gradebook Item Point Value of less than or equal to 0 (zero); however, if you try to edit such an item, you will receive an error message.