Using Oncourse, how do I add, edit, or remove participants?

View feature demonstrations relevant to this topic.

Note: To complete these procedures, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

As a site owner, you can add participants to your site, delete them, or change their roles and status. However, some actions may be subject to automated roster updates.

You can do this either from Site Setup within the site in question, or from Worksite Setup within My Workspace; see Editing your site information if you've removed the Site Setup tool.

On this page:

• Adding participants
• Editing participants
• Removing participants

Adding participants

1. In your site, from the menubar, click Site Setup.

   Alternatively, from the menubar in My Workspace, click Worksite Setup, check the box next to the site you wish to revise, and then click Edit.

   Note: Although you can check multiple boxes, you can only edit information about one site at a time.

2. Click Add Participants.
   
   
3. Under "Other Official Participants", enter an Indiana University Network ID or Guest account username for each participant, one per line.

   Note: To add participants who are not associated with IU, have each first obtain a Guest account via the Account Management Service (AMS); see At IU, how do I create a Guest account?

4. Under "Participant Roles", choose whether to give all your newly added participants the same role or different roles; for more about roles, see Participant roles. Click Continue.
   
   
5. Choose the roles for the participant(s) you are adding. If you're assigning different roles to participants, use the drop-down list next to each name to select the appropriate role. If you're assigning the same role to all the participants you're adding, use the radio buttons. Click Continue.
   
   
6. On the next page, choose whether to automatically send email to the new participants to notify them of the site's availability, and then click Continue.
   
   
7. Confirm that the information for the participant(s) you're adding is correct, and then click Finish.

Note: Participants you add manually remain joined to your course site, even after nightly roster updates. If a participant you added manually drops the course, that participant will not be automatically removed when the roster updates occur; you must remove him or her manually. You can check whether a manually added student is officially enrolled in your class in OneStart; see In OneStart, how do I view and use class rosters?

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Editing participants

1. In your site, from the menubar, click Site Setup.

   Alternatively, from the menubar in My Workspace, click Worksite Setup, check the box next to the site you wish to revise, and then click Edit.

   Note: Although you can check multiple boxes, you can only edit information about one site at a time.

2. In the Participant List, you can change a participant's role using the drop-down list under "Role".
   
   
3. Under "Status", you can use the drop-down list to change a participant's status; choose Active or Inactive. An inactive student remains a member of the site, but no longer has access.

   Note: If a participant is still on the official (registrar) class roster, the participant's status will revert to active during the next roster load (i.e., the next morning).

4. Click Update Participants.

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Removing participants

1. In your site, from the menubar, click Site Setup.

   Alternatively, from the menubar in My Workspace, click Worksite Setup, check the box next to the site you wish to revise, and then click Edit.

   Note: Although you can check multiple boxes, you can only edit information about one site at a time.

2. In the Participant List, under "Remove", check the box next to each participant you'd like to remove.
   
   
3. Click Update Participants.

   Note: If you remove a participant manually, but that participant is still on the official (registrar) class roster, the participant will be added back into your Oncourse site during the next roster load (i.e., the next morning).

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Feature demonstration

All the following feature demonstrations include audio, and each link will open a new window.

• Add a participant
  

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