Using Oncourse, how do I control access to my site?

Note: To complete these procedures, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

You can unpublish your site temporarily, which makes it unavailable to site participants while you make changes (e.g., to prepare for the upcoming semester). You can also choose whether people who are not site participants can find and join your site or see certain files.

You can do this either from Site Setup within the site in question, or from Worksite Setup within My Workspace; see Editing your site information if you've removed the Site Setup tool.

1. In your site's menubar, click Site Setup.

   Alternatively, from the menubar in My Workspace, click Worksite Setup, check the box next to the site you wish to revise, and then click Edit.

   Note: Although you can check multiple boxes, you can only edit information about one site at a time.

2. Click Manage Access.
   
   
3. Under "Site Status", choose whether or not to publish your site.

   Note: If you unpublish your site, students in the course no longer see the course tab in their Oncourse workspaces. Students may become confused about whether they are officially registered for your course if they do not see it in their workspaces, particularly in the few weeks prior to the beginning of a new semester.

   Individuals with any type of instructor role (AI/TA, instructor, assistant) will still have access to the course when it is not published.

4. Under "Global Access", you may choose from the following:
   
   
   • Choose either Private or Display in public site list (share public files / announcements / syllabus).
   • To make your site broadly accessible, check Can be joined by anyone who can log into Oncourse. Next to "Role for people that join site:", select the appropriate role for all the users who may join your site.

     For more information about roles, see Participant roles.

5. Click Update.

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