ARCHIVED: Using Oncourse CL Official Final Grades, how do I submit final grades?

Note: To submit grades for a class for fall semester 2008 or later, use the SIS Grade Roster tool. The Official Final Grades tool is still available in course sites from previous semesters, but cannot be added to course sites for any semesters later than summer 2008.

The faculty of record for a course, or a designated proxy, may submit grades via Oncourse CL using the Official Final Grades tool. To access the tool, in the menubar of your course site, click Official Final Grades.

Note: The Official Final Grades tool does not appear in combined course sites. If you have a combined course site, you must navigate to each of your individual "registrar-based" sites (i.e., sections) to use the Official Final Grades tool. For more information, see ARCHIVED: Submitting final grades for combined course sites.

If you have kept grades on paper or outside of Oncourse CL, you can enter them manually as letter grades into the "Grade Input" field. You can also import grades from a spreadsheet in .csv format. For instructions, see ARCHIVED: Importing grades from a spreadsheet into the Official Final Grades tool. Otherwise, you can import grades from an Oncourse CL gradebook. To do so:

1. To import the course grade, select the radio button next to Yes, I used the Oncourse CL gradebook and I want to import the Course Grade. The course grade will be automatically imported from the associated gradebook for that site. For more information on how course grades are calculated, see ARCHIVED: How course grades are calculated.

   Note: If you used the Gradebook in a combined course site, when preparing final grades for each of your individual "registrar-based" sites (i.e., sections), use the above option to import course grades from the combined site.

2. All grades to be submitted must be letter grades (e.g., A , A- , B+ ). If you give a grade of FN (Failing/Nonattendance), then you must type a date of last attendance into the designated field. Other valid letter grades are FNN (Failing/Nonattendance, never attended class), I (Incomplete), and R (Deferred). A grade of S (Satisfactory) may be used for courses with an S/F, S/F2, or non-credit grading basis, designated in the Schedule of Classes.

   Note: Grades of W (Withdrawn), NC (No Credit), and ZZ (Administrative Placeholder Grade) are entered automatically; you cannot edit them.

3. If there is an entry for a student in the "RD Option" field, then you must make a selection in the "Requirement Designation Grade" field for that student. The "Designation" field describes the basis of the requirement.

   The possible "Short Description" field values are as follows: Undergrad , Graduate , Medicine , Law , Dentistry , and Optometry . There is no identifying field for Purdue students.

4. To save a final grades submission in process, at the bottom of the screen, click Save. When you are sure that you have given a letter grade to each student and are ready to submit your grades, click Continue. You must then click Submit Final Grades to Registrar to confirm, or Cancel to abort.

   Note: To make any changes after you've submitted your grades, you must contact the registrar directly.

5. After confirming, you will see a confirmation number and date/time stamp at the top of the screen. You may also export a copy of the submitted grades as an Excel spreadsheet or as a CSV file by clicking either Export for Excel or Export CSV.

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