ARCHIVED: Managing your IU affiliate accounts
Getting your initial IU affiliate accounts
Individuals not associated with Indiana University may still be eligible for technology accounts as IU affiliates. Affiliate accounts must be sponsored by an IU faculty or staff member. For more information, see About sponsoring a computing account for an IU affiliate.
To request an affiliate account, faculty and staff members should follow the directions below:
- Go to the Account
Manage my IU computing accounts.
- If prompted to log into the Central Authentication
Service, enter your Network ID credentials. If not,
skip to the next step.
manage affiliates, and then click
request to add IU affiliate.
- Enter the requested information about you and about the
If you have already been sponsored as an affiliate, you can create your first IU computing accounts by using the Account Management Service (AMS). You will need to use your last name, your birth date, and your full 10-digit University ID number (UID) to log into the service.
Your initial affiliate accounts will usually include a Network ID account, which allows you to create and manage other technology accounts as well as log into certain university services; an ADS domain account, which allows you to authenticate to university resources; and an email account on the Cyrus or the Exchange mail systems.
To create your initial IU affiliate accounts:
Note: You will need to know your 10-digit University ID number to create your initial accounts.
- Go to the Account
Create my first IU computing accounts.
- Enter your last name, date of birth, and University ID number in
the fields provided. Click
- The AMS will display the Guidelines for Appropriate Usage, which
are rules and policies for IT account use at IU. After you have
read the Guidelines, enter
Yesto agree to these policies, and then click
- If you have multiple roles at IU (e.g., if you are both a
student and a staff member), you will have to select one role to be
your primary affiliation at IU. Select the role you want, and then
- From the available options, select where you want to receive
your IU email. Faculty and staff should usually choose
Create Microsoft Exchange account. Students can choose either an Imail account (Microsoft) or a Umail account (Google).
- Enter the passphrase you want to use in both fields. For
information on selecting a valid and secure passphrase, see
Passwords and passphrases.
- Next, you will enroll in the Passphrase Self-Service Reset
System. If you forget your passphrase, this system will allow you to
reset it yourself without having to visit a Support Center walk-in
location in person.
Either select a question from the drop-down list, or enter your own question. Type and re-type the correct answer in the fields provided. Click
Continueto enter further questions, to a maximum of ten.
Once you have entered at least three questions and answers, you will have the option of clicking
Doneto complete your enrollment.
Print pageif you want to print a copy of your account information. To end your AMS session and close your browser, click
Getting additional IU affiliate accounts
Other IU accounts available to affiliates include accounts on certain Unix clusters. For more information, see What computing accounts are available at IU, and for whom?
To create additional IU affiliate accounts:
Note: Only full-time faculty or staff members can request group and departmental accounts.
- Using a web browser, go to the Indiana University Account Management Service at: https://itaccounts.iu.edu/
Manage my IU computing accounts.
- If you're redirected to the Central Authentication
Service page, enter your IU username and passphrase, and then
Login. (If you're creating accounts for your group, departmental, or student organization account, enter the username and passphrase associated with that account.)
Otherwise, skip to the next step.
- On the left, under "Select a service", click
create more accounts.
- Under "Select an account to request", you'll see a list of
accounts for which you are eligible. Use the
corresponding radio button to select the account you want, and then
Note: You can select only one account at a time, but you can create more than one account during your session (see steps 7 and 8).
- The request process for some computing systems will require you to
enter additional information. If prompted to read, acknowledge, or
provide additional information, follow the on-screen instructions,
fill out all required fields, and then click
Note: For example, if you're eligible for a Big Red II account, you will need to supply additional information, including an acknowledgment that you understand your responsibilities regarding the security of electronic protected health information (ePHI), and your agreement to cite your use of the system in any published papers.
- After you've submitted your account request, you'll be redirected
to a page listing your active computing accounts and the status for
each. When "Current Status" has changed to
Created, the corresponding account is ready for use.
Note: Depending on the system, you may receive an email notification when your account is created. This message may also include important usage information, such as instructions for accessing the system, regularly scheduled maintenance windows, and links to support resources.
- To create another account, on the left, under "Select a service",
create more accountsagain, and then return to step 4.
Otherwise, to end your session, close your browser.
Changing your IU affiliate account passphrase
To change your IU affiliate passphrase:
- Close all applications other than your Internet browser, and log out
of any phones that function as clients for UniCom.
In your browser, if you're using the Account Management Service, in the left column, clickhttps://passphrase.iu.edu/
change current passphrase. Otherwise, go to the Passphrase Maintenance page at:
- In the first field, enter your Network ID username; if you want to change
the passphrase to a group or departmental account, enter the username of that
- In the next field, enter the Network ID passphrase.
- In the last two fields, enter the passphrase you want the account
to have. All accounts associated with the Network ID will be set to
this new passphrase.
For information on selecting a valid and secure passphrase, see Passwords and passphrases.
Resetting your IU affiliate account passphrase
If you have forgotten your passphrase, you can have it reset and thereby get continued access to your IU technology accounts. Affiliates have two options to have their passphrases reset:
In person: Take a photo ID to one of the UITS
Support Center walk-in offices. You will need to know your Social
Security number or your University ID number. Once a consultant has
confirmed your identity, allow 20 minutes for your passphrase change
For more about walk-in support, see What are the locations and hours for walk-in support at each IU campus?
By mail: If you cannot visit the Support
Center, you may obtain a Passphrase Change Form at:
Print this form, fill it out, and either mail it to the address indicated on the form or fax it to 812-855-0354, attention VALID. A new passphrase will be generated and mailed to you in approximately one week.
Last modified on August 29, 2012.