Managing your IU affiliate accounts

Getting your initial IU affiliate accounts

Individuals not associated with Indiana University may still be eligible for technology accounts as IU affiliates. Affiliate accounts must be sponsored by an IU faculty or staff member. For more information, see Information about sponsored computing accounts for IU affiliates.

To request an affiliate account, faculty and staff members should follow the directions below:

1. Go to the Account Management Service at: https://itaccounts.iu.edu/
2. Select Manage my IU computing accounts.
   
   
3. You might see a page asking you to log into the Central Authentication Service; if so, enter your Network ID credentials. If not, skip to the next step.
   
   
4. Click request to add IU affiliate.
   
   
5. Enter the requested information about you and about the affiliate.
   
   
6. Click Request Affiliate.

If you have already been sponsored as an affiliate, you can create your first Indiana University computing accounts by using the Account Management Service (AMS). You will need to use your last name, your birth date, and your full 10-digit University ID number (UID) to log into the service.

Your initial affiliate accounts will usually include a Network ID account, which allows you to create and manage other technology accounts as well as log into certain university services; an ADS domain account, which allows you to authenticate to university resources; and an email account on the Cyrus or the Exchange mail systems.

To create your initial IU affiliate accounts, follow the directions below:

1. Go to the Account Management Service at: https://itaccounts.iu.edu/

   Note: You will need to know your 10-digit University ID number to create your initial accounts. See At IU, what is a University ID, and how do I find out what mine is?

2. Click Create my first IU computing accounts.
   
   
3. Over the next several pages, the AMS will display the rules and policies for IT account use at IU. After you have read each page, click Continue to proceed to the next one. On the last page, enter Yes to agree to these policies, and then click Continue.
   
   
4. Enter your last name, date of birth, and University ID number in the fields provided. If a security code is provided, enter it in the last field. Click Continue.
   
   
5. If you have multiple roles at IU (e.g., if you are both a student and a staff member), you will have to select one role to be your primary affiliation at IU. Select the role you want, and then click Continue.
   
   
6. From the available options, select where you want to receive your IU email. Faculty and staff should usually choose Create Microsoft Exchange account. Students can choose either an Imail account (Microsoft) or a Umail account (Google).

   If you would rather your IU email be forwarded to an outside account, select Forward IU email to: and enter the email address in the field.

   Click Continue.

7. Enter the passphrase you want to use in both fields. For information on selecting a valid and secure passphrase, see Passwords and passphrases.
   
   
8. Next, you will enroll in the Passphrase Self-Service Reset System. This system will allow you, if you should forget your passphrase, to reset it yourself without having to visit a Support Center walk-in location in person.

   Either select a question from the drop-down list, or enter your own question. Type and re-type the correct answer in the fields provided. Click Continue to enter further questions, to a maximum of ten.

   Once you have entered at least three questions and answers, you will have the option of clicking Done to complete your enrollment.

9. Click Print page if you want to print a copy of your account information. To end your AMS session and close your browser, click Exit.

Getting additional IU affiliate accounts

Other IU accounts available to affiliates include accounts on certain Unix clusters. For more information, see What computing accounts are available at IU?

To create additional IU affiliate accounts, follow the directions below:

1. Go to the Account Management Service at: https://itaccounts.iu.edu/
2. Select Manage my IU computing accounts.

   Note: Only full-time faculty or staff members can request group and departmental accounts.

3. If you are prompted to log into the Central Authentication Service, enter your Network ID username and passphrase. If not, skip to the next step.
   
   
4. Click create more accounts.
   
   
5. Use the radio buttons to select the account you want to create, and then click Create Account.

Note: Requests for certain IU accounts require further information to demonstrate academic need or eligibility. Failure to provide such information may lead to a delay or a failure in creating the desired account.

Changing your IU affiliate account passphrase

Changing your passphrase periodically is a good way to help keep your technology accounts secure. Moreover, synchronizing your passphrase (i.e., "changing" your passphrase to the same value) through the Passphrase Maintenance utility often helps resolve issues logging into some IU services.

To change or synchronize your IU affiliate passphrase, follow the directions below:

1. Close all applications other than your Internet browser.

   In your browser, if you are using the Account Management Service, in the left column, click change current passphrase. Otherwise, go to the Passphrase Maintenance page at:

   https://passphrase.iu.edu/
2. In the first field, enter your Network ID username; if you want to change the passphrase to a group or departmental account, enter the username of that account instead.
   
   
3. In the next field, enter the Network ID passphrase.
   
   
4. In the last two fields, enter the passphrase you want the account to have. All accounts associated with the Network ID will be set to this new passphrase.

   You can use the Passphrase Maintenance page either to change all your passphrases at once or to synchronize all accounts under your Network ID to the same passphrase. For information on selecting a valid and secure passphrase, see Passwords and passphrases.

5. Click Change Passphrase.

Resetting your IU affiliate account passphrase

If you have forgotten your passphrase, you can have it reset and thereby get continued access to your IU technology accounts. Affiliates have two options to have their passphrases reset:

• In person: Take a photo ID to one of the UITS Support Center walk-in offices. You will need to know your Social Security number or your University ID number. Once a consultant has confirmed your identity, allow 20 minutes for your passphrase change to process.

  For information about Support Center walk-in offices (hours and locations), see UITS Support Center walk-in locations and services.

• By mail: If you cannot visit the Support Center, you may obtain a Passphrase Change Form at: https://kb.iu.edu/data/axkw.html

  Print this form, fill it out, and either mail it to the address indicated on the form or fax it to 812-855-0354, attention VALID. A new passphrase will be generated and mailed to you in approximately one week.