Using Oncourse, how do I export my roster to a file for use in another application?

Note: To complete these procedures, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

The Roster tool allows you to export its contents to an Excel (.xls) file so you can import it into another application.

Note: If you need a .csv file, after downloading the file as described below, open it in Excel and use the Save As option to convert the file format.

To export your roster:

1. From your site's menubar, click Roster.
   
   
2. On the Roster page, click Export.
   
   
3. Choose to save the file to disk (note where your computer is storing the file), and then click OK.

Using Gradebook, you can export a version of your roster including student grades to a .csv file. For instructions, see Using Gradebook to view and export all student grades.

If you plan to export and maintain local offline copies of any student information (including but not limited to names, University ID numbers, or grades), you are responsible for taking adequate security measures to handle and safeguard such data, as it remains sensitive university data.

The University Information Policy Office (UIPO) has more at Protecting Data.

For more on handling sensitive data, see:

• What is sensitive data and how is it protected by law?
• What is institutional data?

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