Using Oncourse CL Official Final Grades, how do I import grades from a spreadsheet?

To import grades from a spreadsheet into the Official Final Grades tool:

1. In the menubar of the relevant site, click Official Final Grades.
   
   
2. Under "Import Grades", select Yes, I want to import a CSV file. To import final grades from a CSV file, you must use the template that's provided; click FinalGrades.csv.

   Clicking FinalGrades.csv generates a CSV file, which you can save to your computer, add grade information to, and then upload into Official Final Grades. The generated CSV file includes course information in the following columns:

   • Username: The most current list of student usernames for your course
   • Name: Full names of your students, listed in LastNameFirstName format (i.e., no comma between last and first name)
   • Final Grade: Column for entering your grades

     Note: If you are downloading the spreadsheet template for several sections or several courses, you can rename the CSV file to help you keep track of which file goes with which course.

3. Open the CSV file in your spreadsheet application, enter your grades, and then save the file.

   Note: Blank grades are acceptable. If you don't have grades for a student, that student may have withdrawn. The Official Final Grades tool will add Ws when you upload the spreadsheet.

4. To upload the finished CSV file into Official Final Grades, click Browse to search for and select the file on your computer, and then click Open.

   If the upload is successful, the grades you entered in the CSV file will appear automatically for each username. Make any final adjustments to the grades, including noting which Fs might need to be changed to FNNs or FNs with notes of Date Last Attended. If there is a problem, it may be caused by one of the following:

   • The file must be a CSV file. If it isn't, you'll receive the error, "The file you have uploaded is not a CSV file. Please use the FinalGrades.csv template and try again."
   • The first column must contain at least one username that matches a username in the Official Final Grades tool. If no usernames match, you'll receive the error, "The first column of your CSV file must contain usernames. Please use the FinalGrades.csv template and try again."
   
   
5. To save a final grades submission in process, at the bottom of the screen, click Save. When you are sure that you have given a letter grade to each student and are ready to submit your grades, click Continue. You must then click Submit Final Grades to Registrar to confirm, or Cancel to abort.

   Note: To make any changes after you've submitted your grades, you must contact the registrar directly.

6. After confirming, you will see a confirmation number and date/time stamp at the top of the screen.