Using Oncourse CL Resources, how do I create group folders?

Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

The Resources tool allows you to create folders accessible only by a specified group.

Creating a group

To create a group folder, you must first create a group. For help, see Managing groups.

Creating a new group folder

To create a group folder:

1. In the menubar, click Resources. Next to the folder in which you want to create a new group folder, from the Add menu, choose Create Folders.
   
   
2. Enter a title.
   
   
3. Click Add details for this item.
   
   
4. Under "Availability and Access", select Display this file to selected groups only. Place a checkmark next to the groups you wish to allow access, and then click Create Folders Now.

   Note: If you don't see any choices under "Availability and Access", you may need to adjust the permissions for the parent folder.

Changing an existing folder to a group folder

To a change an existing folder to a group folder:

1. In the menubar, click Resources. Next to the folder that you want to change to a group folder, from the Actions menu, choose Edit Details.
   
   
2. Under "Availability and Access", select Display this file to selected groups only. Place a checkmark next to the groups you wish to allow access, and then click Update.

Managing permissions for group folders

Once you have created a group folder, you may need to manage permissions in order to adjust the level of access for site participants. For detailed instructions, see Changing the permissions for a folder in Resources.

Also see:

• Using Oncourse CL, how do I manage study groups or project teams?