Student computing accounts, data, and software when you leave IU

• Overview
• Your student accounts when you are no longer enrolled at IU
• Access and retain your data
• Use of university-distributed software

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Overview

The information in this document is intended for students who are stopping or ending their enrollment at IU.

Your student accounts when you are no longer enrolled at IU

As an IU student, your access to IU computing resources remains active as long as you are enrolled at any IU campus.

After you have not enrolled in any courses through the IU registrar for two consecutive terms (fall, spring, and summer are each considered one term), your IU computing accounts will become inactive. (However, you may lose access to some software sooner; see below.)

When your computing accounts become inactive:

• You will immediately lose access to some IU resources (such as the IU wireless network, VPN, STC computers, Wells Library systems and databases, and possibly other services).
• You will receive email notification that you have a seven-day window before your IU computing accounts (including your email account and IU email address) are disabled.
• When your accounts are disabled, you will be unable to access them, although UITS will temporarily retain their associated files, including email messages. (You will retain access to some services, such as your bursar bill, unofficial transcripts, and financial aid; see Access former student bills, transcripts, and other university information.)

  Student, faculty, and staff accounts that have been disabled but not yet deleted may be eligible for temporary re-enabling to allow account owners to retrieve needed personal files or make final changes to their accounts. Account owners will be granted temporary access only once.

• After approximately five years without further enrollment, your ADS Domain account will be deleted, unless you're registered with the Indiana University Alumni Association.

For specific information regarding access to various IU accounts after leaving IU, see IU account access chart for non-enrolled students.

Access and retain your data

You will still be able to access your bills, transcripts, and other university information.

Before your accounts become inactive, copy personal files and email messages you want to keep to another location, and transfer any shared files to those who need them. Also, check your print allotment, and request credits for any lost or damaged output before the end of the semester to avoid erroneous bursar billing.

Consult the following for specific services:

• Microsoft 365: Your Microsoft 365 account when you leave IU
• Google at IU: Preserve your Google at IU files and email messages
• Exchange: Keep your Exchange account email messages and calendar appointments when leaving IU
• Adobe: Manually download and store your Adobe files in a personal storage location. If you decide to store your content in cloud storage, make sure to use a personal account and not a service provided by IU (for example, Microsoft OneDrive at IU). If you have a personal Adobe ID, you can transfer data from your IU-provided Adobe account to your personal Adobe account, depending on the asset in question. For more, see Transfer assets across accounts or profiles.
• Canvas: If you wish to keep any files from Canvas courses, do so before five years have passed.

Use of university-distributed software

When you are no longer currently enrolled, you won't be able to download university-distributed software previously available to you, but you'll retain access to most software already on your computer.

For more, refer to the account and service access chart.