Oncourse CL Resources: Working with citation lists

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Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

Note: Citation lists are turned off by default. To activate citation lists in Resources, click Options, select the checkbox beside Citation List, and then click Update.

About citation lists

The citation lists feature allows you to search library resources (e.g., WorldCat, Academic Search [EBSCO], JSTOR), as well as create and manage citations and persistent links to articles and other online items.

You can search and retrieve citations from individual databases, such as ProQuest and JSTOR, as well as from groups of subject-specific databases, to create citation lists. Citations contain links to retrieve the full text or physical location of the information. You can attach copies of these citation lists to other items (e.g., assignments, discussion postings, calendar items) within your worksite, and also can export citations to bibliographic management tools, such as EndNote and Reference Manager.

Adding a new citation list

To create a new citation list:

In your site's menubar, click Resources. Next to the folder in which you wish to add the list, from the Add drop-down list, select Add Citation List.
You now have several options to add citations to your list:
- Search Library Resources: Search the library catalog, article databases, and other resources (currently available for Indiana University Bloomington and IUPUI).
- Search Google Scholar: Search a world-wide database of scholarly resources, and save search results to this citation list.
- Create New Citation: Add a new citation by typing in data.
Once you have added citations to your list, name and save your list.

Searching Library Resources

Basic search tips
- Enter your search terms into the text field, and click Search.
- Search for phrases by using quotation marks around a phrase (e.g., lyrics for "a day in the life" ).
- Searches ignore common words unless they are a part of a phrase in quotation marks. Common words include a, and, be, for, from, has, i, in, is, it, of, on, to, the, not, and or.
- Searches use Boolean and (i.e., a search on cats dogs returns resources containing both "cats" and "dogs"). Other Boolean operators such as or and not are unavailable at this time.
- Searches ignore extraneous punctuation, unless it is part of a phrase in quotation marks. Ignored punctuation includes: ? ! ; , ' : + - @ # $ % ^ & * () [] {}
- Searches ignore whitespace characters (e.g., tabs, extra spaces, forced newline characters).
Advanced search tips
- To search library resources using the Advanced Search Form, click Advanced Search.
- Use the drop-down list to select the field you wish to search: Keyword, Author, Title, Subject, or Year.
- Enter search term(s) in the text field(s). The search will look for records matching all of the search criteria (i.e., Boolean and), as noted above. Search for an exact phrase by putting quotation marks around the phrase, as noted above.
- To clear out any text in the search fields, click Clear Form.
Selecting search category
- The default search category is Quick Search, with Academic Search (EBSCO) preselected.
- To use a different search category, use the drop-down list to select a category from the available options. As needed, select a subcategory using the drop-down list until you reach the database list for that category with the recommended databases preselected.
Selecting databases
Note: Database descriptions are hidden by default, and you can search no more than eight databases at one time.
- To view the database descriptions for every database on the list, click Show Descriptions.
- To hide the database descriptions for every database on the list, click Hide Descriptions.
- To view or hide individual database descriptions, click the toggle button.
- You can search the recommended databases preselected for each category, or change the selections. To select or deselect a database, click the checkbox next to the database title.
Conducting your search
Once you are satisfied with your search terms, search category, and databases, click Search at the bottom of the page.
Canceling your search
During the search process, the Search button becomes a Cancel button. To stop searching the library resources, click Cancel.
Canceling your citation list
To cancel your citation list, click Cancel Citation List at the bottom of the page.

Searching Google Scholar

To add a citation to your list using Google Scholar, click Search Google Scholar from the Add Citations page.

Importing citations to your list
1. Use the Google Scholar interface to conduct your search. For help, click Scholar Help beside the search box.
2. Within the search results, find the article you wish to cite.
3. You will see a number of links beneath the article description. To import the citation to your citation list, click Import into Oncourse.
4. To continue importing citations from Google Scholar, click Back to Google Scholar. When you are finished, click Close Window.
5. To review your citation list, click Review Citation List.
6. To save and title your citation list, click Continue.

Creating a new citation

To add a citation by typing in the citation information, click Create New Citation from the Add Citations page.

Selecting a citation type
To select a citation type, use the drop-down list to select Journal Article, Book, Book Selection, or Report or Unknown.
Adding additional fields
To create an additional field, to accommodate more than one Author, Note, Subject, Rights, or Links, click the appropriate Add Another link.
Saving a new citation
To save a new citation, click Save Citation at the bottom of the page.
Canceling a new citation
To cancel a new citation, click Cancel Citation at the bottom of the page.

Adding citations from search results to your citation list

Adding a citation to your citation list

To add a citation to your new citation list, click Add next to the desired citation. Once you have successfully added a citation to your list, the Citation Count increases by one, the citation is highlighted, and Add becomes Remove.

Removing a citation from your citation list

To remove a citation from your new citation list, click Remove next to the desired citation. Once you have successfully removed a citation from your list, the Citation Count decreases by one, the citation is no longer highlighted, and Remove becomes Add.

Viewing citation abstracts

By default, only citation titles are displayed. To view abstracts for every citation displayed on the page, click Abstract View; to hide the abstracts and subject information for every citation displayed on the page, click Title View.

To switch between the abstract and title views for an individual citation, click the toggle button (the small black arrow between Add/Remove and the citation title).

Displaying search results

By default, 10 citations are displayed per page. Use the drop-down list to select 10, 20, 30, 40, or 50 citations per page.

Citations are retrieved using OneSearch@IU. For more information on understanding the results set, see the OneSearch FAQ.

Paging through search results

To go to the next page of search results, click > .
To go back a page, click < .
To go to the beginning of the list, click << .

Accessing electronic or print content

To access the full text of a resource, click the title of its citation. If the full text is not available online, it may be available in print. To locate print resources, click IU-Link to connect to a menu of options, including the ability to search library catalogs to check availability of a print copy. For more, see What is IU-Link, and how do I use it?

Starting a new search

To reset the search form, click New Search at the bottom of the page. You can then search a different set of databases.

Canceling your citation list

To cancel your citation list, click Cancel Citation List at the bottom of the page.

Reviewing your citation list

When you have added all the citations you need to your list, click Review Citation List at the bottom of the page.

Reviewing your citation list

Accessing electronic or print content

Viewing citations

To access the read-only view of a citation, click View Citation below the citation.

Revising citations

To modify the details of a citation, click Revise below the citation.

Selecting citations

To select all citations, click Select All. Checkmarks will appear in the checkboxes and all citations on your list will be highlighted.
To deselect all citations, click Select None. Checkmarks will no longer appear in the checkboxes and no citations on your list will be highlighted.
To select an individual citation, mark its checkbox; the citation will be highlighted.
To deselect an individual citation, unmark its checkbox; the citation will no longer be highlighted.

Paging through your citation list

To go to the next page of your citation list, click > .
To go back a page, click < .
To go to the beginning of the list, click << .
To go to the end of the list, click >> .

Exporting citations

To export individual citations on your list, select the desired citations to export and, from the Citation Actions drop-down list, select Export Selected.
To export all citations on your list, from the Citation Actions drop-down list, select Export Entire List.

Exporting citations will prompt you to download a simple text file in the RIS format, which you can import into most reference management applications, such as EndNote, ProCite, and Reference Manager. For more information on these applications, see At IU, where can I get help with EndNote, ProCite, and Reference Manager?

Removing citations

To remove individual citations from your list, select the citations to remove and, from the Citation Actions drop-down list, select Remove Selected. Alternatively, you can click Remove below each individual citation.
To remove all citations on your list, from the Citation Actions drop-down list, select Remove Entire List.

Adding more citations to your list

To return to your search results, click Back to Search Results.
To start a new search, or create a new citation, click Add Citations to List.

Canceling your citation list

To cancel your citation list, click Cancel Citation List.

Saving your citation list

To name your list and save it to your Resources tool workspace, click Continue.

Saving your citation list

Naming and saving your citation list

Next to "Name", enter the title of your citation list.
Enter a description of your citation list if you wish.
Under "Availability and Access", choose the appropriate settings.
To enter detailed descriptors, click Optional properties.
If desired, use the drop-down box next to "Email Notification" to alert site participants.
To save your citation list, click Finish at the bottom of the page.

Your citation list will now be displayed in your Resources tool. Citations will display in alphabetical order by citation title.

Also see:

This is document avcd in domains all, oncoursecl, sakai-all, and sakaiht.
Last modified on June 20, 2008.

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