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In Oncourse, using the SIS Grade Roster tool, how do I submit grades?

The faculty of record for a course may submit grades via Oncourse using the SIS Grade Roster tool. The SIS Grade Roster tool lets you import course grades directly from the Gradebook, or upload course grades from a file.

Importing grades directly from Gradebook

To import course grades directly from the Oncourse Gradebook:

  1. To access the tool, in the menubar of the course site, click SIS Grade Roster. In a registrar-based course site, this will bring up the grade roster; go to step 3.

  2. For a combined course site, select a section from the table by clicking Grade Roster next to the section information.

    Note: If you do not see the section you are looking for because it is at a different campus, at the initial Faculty Center screen, click Change Term, select the correct term and campus from the list, and then select a section by clicking Grade Roster.

  3. Click Load Grades from Oncourse.

    Note: When importing information into a section of a combined course, you may receive a warning message that some grade records were not loaded because students were not found on the roster. Those records will be loaded when you import the grades into the other section(s).

  4. Click Save.

  5. Verify that all grades have loaded properly, and edit as necessary.

  6. To submit grades, click Approve and Submit to Registrar.

  7. To load grades for additional sections in a combined course site, click the reset button ( 
    Return to top page of tool
     ) to return to the table of sections, and repeat steps 2 through 6 for each additional section.

Uploading grades from a file

To upload course grades from a file:

  1. Export from Gradebook to create the course grade file:

    1. In your site's menubar, click Gradebook.

      Note: For a combined course site, go to Gradebook in the parent site.

    2. Click Course Grades.
    3. Click Export for SIS, and then save the file to your desktop.

  2. From your site's menubar, click SIS Grade Roster.

    Note: For a combined course site, go to SIS Grade Roster in the "child" site (i.e., individual section). You can use the file from the parent site for each child site; the system will ignore data that does not match the roster you are importing into, although you may receive a warning message that some grade records were not loaded because students were not found on the roster. Those records will be loaded when you import the grades into the other section(s).

  3. Click Load Grades from File to Roster.

  4. Click Browse to locate and select the file you exported from Gradebook; click OK.

  5. Click Upload.

    The system will attempt to upload the file. The following message, where Y is the number of records in the file, and X is the number of records loaded, should appear:

    Loading X Records out of Y Read. Would you like to continue?

  6. Click OK or Cancel. Then, click Save.

  7. Verify that all grades have loaded properly, and edit as necessary.

  8. To submit grades, click Approve and Submit to Registrar.

  9. For additional sections, repeat steps 2 through 8.
This is document avqa in domains all and oncoursecl.
Last modified on August 22, 2013.

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