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What is institutional data?

Definition of institutional data

A piece of data is considered institutional if it meets one or more of the following criteria:

  • The data is relevant to planning, managing, operating, or auditing a major administrative function of the university.
  • The data is referenced or required for use by more than one organizational unit.
  • The data is used to derive a data element that meets these criteria.

Classification of data

As a foundation for making decisions about data access, there are four general classifications of institutional data:

  • Public data: Few restrictions; general public may be granted access. (Some data elements classified as public may have certain dissemination restrictions. For more information, contact the Office of the VP and General Counsel.)

  • University-internal data: May be accessed by all eligible employees of the university, without restriction, in the conduct of university business; should be the "default" classification for all data, and access restrictions should be applied only as required below.

  • Restricted data: Because of legal, ethical, or other constraints, may not be accessed without specific authorization, or only selective access may be granted

  • Critical data: Inappropriate handling of this data could result in criminal or civil penalties, identity theft, personal financial loss, invasion of privacy, and/or unauthorized access to this type of information by an individual or many individuals.

    For a list of data elements classified as critical, see Data Classifications.

Note: Restricted and critical data are considered sensitive. For more, see What is sensitive data, and how is it protected by law?

This is document avqg in domain all.
Last modified on February 28, 2014.

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