In ePortfolio, as a site coordinator, how do I view and change the status of a matrix cell?

Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

Using the Manage Status feature, the site coordinator can reset the status of any cell for one user or all users, regardless of the previous status of the cell. This may be necessary if a matrix user takes an action resulting in a change of cell status that needs to be undone. For example, a student accidentally submits a cell before completing a required reflection. The cell is now in "Pending" status, which is read-only, so the student is unable to add the reflection. In such cases, the site coordinator can intervene and reset the status of the cell.

Resetting a matrix cell using the Matrices tool

1. In your ePortfolio site, choose Matrices from the menubar.
   
   
2. Choose the matrix you wish to access by clicking its title.
   
   
3. On the Manage Matrices page, from the drop-down menu, click the name of the participant whose matrix cell you wish to change. A read-only copy of the matrix for the specified participant is displayed.
   
   
4. Each cell's status is indicated by its color. Click the cell whose status you wish to change.
   
   
5. In the upper left corner under "Matrices", click Manage Status.
   
   
6. From the drop-down menu next to "Change Status to", choose Ready, Pending, Complete, Locked, or Returned.
   
   
7. Choose the appropriate radio button:
   
   
   • For this user only
   • For all users
   • For all users in group:

   Note: Exercise extreme caution when selecting For all users. This option should be used only in rare cases when an evaluator or coordinator has made a mistake affecting all users.

8. If you chose For all users in group, select a group from the drop-down box.
   
   
9. Click Continue to change the status and return to the matrix cell, or click Cancel to return to the matrix cell without changing the status.
   
   
10. Click Return to Matrix, and verify the cell's status by checking its color.

A cell's status can also be changed by an evaluator after an evaluation has been added. For more, see Adding an evaluation using the Evaluations tool or Adding an evaluation in the Matrices tool.

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