Using Oncourse Assignments 2, how can I download students' assignments and upload grades?

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For instructions for the original Assignments tool, see Assignments.

Note: To complete these procedures, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. To view a list of permissions associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

View feature demonstrations relevant to this topic.

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Introduction

This document explains how to download students' work, grade it offline, and then upload a .csv file with students' grades and comments. To grade an assignment within the Assignments 2 tool, see Grading or returning an assignment or reviewing student status in Assignments 2.

Note: The Assignments 2 tool includes a "Grade comments" text field for short comments, and a larger "Feedback" text box for more extensive comments. Using the following method, you can upload comments to the "Grade comments" field along with your grades, but not to the "Feedback" field. To use the Feedback function, grade students' assignments within the Assignments 2 tool.

If you plan to export and maintain local offline copies of any student information (including but not limited to names, University ID numbers, or grades), you are responsible for taking adequate security measures to handle and safeguard such data, as it remains sensitive university data.

The University Information Policy Office (UIPO) has more at Protecting Data.

For more on handling sensitive data, see:

Downloading assignments for offline review

To download multiple student submissions in order to review them offline:

In the relevant course site, from the menubar, click Assignments 2. You will see a list of assignments and their status.
On the Assignments page, click the "In/New" number to the right of the assignment you want to download.
On the Submissions page, click Download All.
When prompted, save the .zip file to your hard drive, making note of the saved location.
Find the saved .zip file and extract its contents. This can generally be done by right-clicking the file's icon and choosing Extract. If your operating system is not set up to manage .zip files, you will need some form of archiving software (e.g., 7-Zip or Stuffit Expander).
When the files are extracted, you will see a folder labeled with the name of the assignment and course number. Inside this folder, you will see a folder for each student. To read a student's work, open the folder with his or her name; it will contain one or more folders with a name indicating the date and time the student turned in each submission (e.g., 20090106_0342PM). Inside each time-stamped folder is the student's work.
If the assignment is associated with a Gradebook item, inside the assignment folder, you will also see a .csv file listing each student's username, name, grade for the assignment, and any grade comments that have been saved. You can use this to enter grades, as described in the following sections.

Adding grades, grade comments, and feedback to an assignment

To enter (and optionally provide comments about) a grade, open the .csv file with Microsoft Excel or another .csv editor. Add the grade and/or comments, and then save the file. Be sure to save the file to its original location.
To add inline comments to a student's submission text, navigate to the Feedback folder within the folder containing the student's submission text, and open the file named annotated_submission_text.html with an HTML editor. Add your comments, and then save the file.
To edit or add comments to a student attachment, open the attachment with the software used to create the original file, and then make the desired changes. Save or copy the version with your changes to the Feedback folder for that submission.
To provide rich text feedback about a student's submission, open the Feedback folder for that submission. Open the file named feedback.html with an HTML editor, add your feedback, and save the file.
To add feedback attachments for a student submission, put the files you want to attach in the Feedback folder for that submission.

Uploading grades, comments, and feedback for an assignment

Note: To upload feedback as well as grades and grade comments, use a ZIP utility to compress and save the extracted folder in .zip format. The .zip file must have the same name as the file you originally extracted from. See In Windows, how do I compress or decompress files? or In Mac OS X, how do I compress or decompress files?

When you are finished adding grades and comments, to upload the file:

From the menubar, click Assignments 2.
Locate the assignment you want to upload, and then click the "In/New" number to the right of the assignment's title.
Near the top, click Upload Grades and Feedback.
- To upload only grades and comments: On the Upload Grades and Feedback page, next to "Choose a file", click Browse, and then locate the .csv file on your computer. Once you have selected the .csv file, choose whether you want to release feedback and/or grades, and then click Upload to proceed or Cancel to return to the submissions page.
  The Verify Grade Import page contains a preview of the data that you are uploading. Verify that the information displayed is correct, and then click Ok to finish the import, or Back to return to the Upload Grades and Feedback page.
- To upload grades, comments, and feedback: On the Upload Grades and Feedback page, next to "Choose a file", click Browse, and then locate the .zip file on your computer. Once you have selected the .zip file, choose whether you want to release feedback and/or grades, and then click Upload to proceed or Cancel to return to the submissions page.

Feature demonstration

All the following feature demonstrations include audio, and each link will open a new window.

Downloading and uploading grades

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Last modified on June 19, 2011.