Comparison of enterprise and commercial storage solutions
The table below compares enterprise and commercial storage solutions commonly used at Indiana University.
The second table provides additional comparisons specifically between the Box and Dropbox services, in response to questions from the IU community.
You may also wish to refer to:
- What types of data are appropriate for my enterprise Box account?
- At IU, how can I collaborate on documents and share data with others?
- At IU, what options do I have for storing my files?
|Highest classification of institutional data allowed||Granular sharing and access control||Native mobile app integration||Multi-platform friendly||Default storage allotment||Maximum file size||Inline preview of files||Permanent/temp storage||Synchronizes with local/offline folder|
|Box||University internal||Yes||Yes||Yes||50 GB||5 GB||Yes||Permanent||Yes|
|SharePoint||Restricted; uses involving data classified as Critical may be approved by the appropriate Data Steward(s)||Yes, with IU accounts||Yes, third party on some platforms||Mac users: see Known issues and changes for the implementation of SharePoint 2010 at IU||20 GB||1 GB||MS Office docs||Permanent||Windows-only using Microsoft Workspace|
|Oncourse||Restricted||Site role permission (guests allowed)||Web only||Yes||1 GB||200 MB||No||Permanent||No|
|HELPnet Critical Data Infrastructure||Critical||Yes||No||Yes||Unlimited||Varies by format||No||Permanent||No|
|HELPnet File Services||Restricted||Yes||No||Yes||Unlimited||Varies by format||No||Permanent||Optional|
|RFS||Restricted (ePHI related to research may be stored, but not ePHI related clinical service delivery; RFS is not approved for any type of critical data other than ePHI; for more, see note below)||Yes||Web only||Yes||100 GB||Varies with quota||No||Permanent||No|
|SDA||Restricted (ePHI related to research may be stored, but not ePHI related clinical service delivery; SDA is not approved for any type of critical data other than ePHI; for more, see note below)||Yes||Web only||Yes||50 TB||10 TB||No||Permanent||No|
Note: You must use the Critical version for data regulated by HIPAA or classified as critical at IU.
|Yes||Web only||Yes||4 GB||2 GB||No||30 days||No|
|DropBox||None||No||Yes||Yes||2 GB||300 MB web, 2 GB desktop||Yes||Permanent||Yes|
|Google Drive||None||Yes||Yes||Yes||5 GB||Varies by format||Yes||Permanent||Yes|
|Alfresco Share||Restricted (ePHI related to research may be stored, but not ePHI related clinical service delivery; Alfresco Share is not approved for any type of critical data other than ePHI; for more, see note below)||Yes, supports multi-institutional collaboration||Yes||Yes||Unlimited||2 GB||Yes||Permanent||No|
|REDCap||Restricted (ePHI related to research may be stored, but not ePHI related clinical service delivery; REDCap is not approved for any type of critical data other than ePHI; for more, see note below)||Yes (by project and role)||No||Yes||Note: REDCap is a secure web application for building and managing online surveys and databases. Although REDCap stores survey response records that may contain ePHI, REDCap is not a data storage solution; therefore, accounts do not have default allotments||Varies by number of records collected||Records are viewable within the application or can be exported for analysis||Permanent and backed up||No|
Note: Although Research Technologies services are HIPAA-aligned (meeting stricter standards than those IU has established for management of institutional data), they have not been recognized by the IU Committee of Data Stewards as appropriate for the storage of institutional data classified as "Critical" other than electronic protected health information (ePHI). If you have questions about IU's classification of data elements, contact the appropriate Data Steward. If you have questions about managing HIPAA-regulated data at IU, contact the Advanced Biomedical IT Core (ABITC) or see the HIPAA & ABITC page.
In response to questions from the IU community, additional comparisons between the Box and Dropbox services are provided below:
|256-bit encrypted storage and transfer||x||x|
|Approved for university-internal data||x|
|Single sign-on with IU credentials||x|
|Role-based access levels for sharing||x|
|User chooses folders to sync||x|
|Custom URLs for shared folders||x|
|Threaded commenting and task assignment||x|
|Quota impact of shared folders||Folder owner||All collaborators|
|Download stats tracking and real-time update notifications||x|
|Microsoft Office and Outlook plug-ins (Windows)||x|
Further considerations for IU users comparing Box and Dropbox include:
- IU has contractual protections for the Box service, including a
prohibition on mining of IU data.
- Although both Box and Dropbox have multiple integrated third-party apps, some Box apps are approved for use with university-internal data.
For assistance considering departmental needs, contact IT Community Partnerships.
For more, see:
The enterprise Box support content available here is a result of a collaborative effort by the Internet2 early adopter institutions.
Last modified on November 26, 2013.