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How to securely share a file on Box

Important: Before you begin using your enterprise Box account, be sure to revise your settings according to How do I securely set up my enterprise Box account?

When you click Share to the right of any file or folder in your enterprise Box account, a link will appear (under the file or folder) that you can use to share the file or folder with recipients. You can choose from a list of access options and/or invite collaborators and set their permission levels by using the Access drop-down list to the right of the link. After you have set the access level, you can either use Box to email the link to recipients by clicking Send and then entering the addresses, or you can copy-paste the link into an email or text message, message board, or whatever means you choose. If you want to share one file, generate a link for just that file. If you want to share more than one file, put the files in a folder and generate a link for that folder.

If you no longer want others to be able to use the link, you can disable the share link, which unshares the file, making it available to only you and any specific collaborators you have set. Do this by clicking the arrow to the right of the file or folder, selecting Share, and then clicking Disable Shared Link.

Note: When collaborating with others at IU, be sure to use their primary mail address, such as , , or . If you use a different address, even an Imail or Umail address, the recipient will not be able to log in and access what you sent.

Important: Box at Indiana University is a flexible storage service and collaboration tool that is appropriate for use with personal files and institutional information classified as "Public" or "University-internal". However, Box is not acceptable for storing or sharing any institutional data classified as "Restricted" or "Critical", including electronic protected health information (ePHI) regulated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). For more, see:

For more on collaborating with Box, see these:

The enterprise Box support content available here is a result of a collaborative effort by the Internet2 early adopter institutions.

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Last modified on December 24, 2013.

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