How to securely share a file on Box
Important: Before you begin using your enterprise Box account, be sure to revise your settings according to How do I securely set up my enterprise Box account?
When you click
Share to the right of any file or folder in
your enterprise Box account, a link will appear (under the file or
folder) that you can use to share the file or folder with recipients.
You can choose from a list of access options and/or invite
collaborators and set their permission levels by using the
Access drop-down list to the right of the link. After you
have set the access level, you can either use Box to email the link to
recipients by clicking
Send and then entering the addresses,
or you can copy-paste the link into an email or text message, message
board, or whatever means you choose. If you want to share one file,
generate a link for just that file. If you want to share more than one
file, put the files in a folder and generate a link for that folder.
If you no longer want others to be able to use the link, you can
disable the share link, which unshares the file, making it available
to only you and any specific collaborators you have set. Do this
by clicking the arrow to the right of the file or folder, selecting
Share, and then clicking
Disable Shared Link.
Note: When collaborating with others at IU,
be sure to use their primary mail address, such as
firstname.lastname@example.org. If you use a different address, even an
Imail or Umail address, the recipient will not be able to log in and
access what you sent.
Important: Box at IU is designed as a flexible storage service and collaboration tool, but is not acceptable for any institutional data classified as "restricted" or "critical". The service is appropriate for personal files and institutional information classified as public or university-internal. See Classifications of Institutional Data and appropriate data for Box at IU.
For more, see:
- From Box support: What are the different access levels for collaborators?
- Box Blog's Enterprise Security Goodness: Introducing 3 New Features
- Box Blog's How to Use Box's Enhanced Sharing Features
- Box's How do I share a file with other people?
The enterprise Box support content available here is a result of a collaborative effort by the Internet2 early adopter institutions.
Last modified on October 09, 2013.