What is UITS policy on computing account termination?

The following outline for UITS computing account termination policy is based on the University Information Policy Office (UIPO) publication Eligibility to Use Information Technology Resources:

• Discontinuing or graduating students: See At IU, what happens to my student computing accounts when I leave the university, transfer to another campus, or study abroad?
  
  
• Employee resignation: When faculty or staff members resign, their ADS accounts remain active so the employees may access their current W2. Access to other central systems is automatically disabled following resignation, and accounts are ultimately deleted. The ADS account will remain active for approximately one year (or long enough thereafter to obtain any required W2 paperwork from IU). The chair or immediate supervisor is responsible for instructing employees to dispose of account contents appropriately.

  Note: Retired faculty and staff receive account privileges indefinitely.

• Terminated employees: When the university terminates faculty or staff employment, the ADS account still remains active by default, in order to provide that employee access to the current W2. The ADS account will remain active for approximately one year (or long enough thereafter to obtain any required W2 paperwork from IU). Access to other central systems is automatically disabled following resignation, and accounts are ultimately deleted. The chair or immediate supervisor is responsible for instructing employees to dispose of account contents appropriately, or for requesting that all accounts for the terminated employee be disabled. That request should be directed to the University Information Policy Office.
  
  
• Computer abuse sanction: After due process, if the relevant university office (e.g., Dean of Students, Dean of Faculties, Human Resources) determines that computer account abuse necessitates loss of computing account privileges, accounts are disabled.

  Note: If you are a student whose accounts have been disabled because you stopped taking classes, you may be able to re-enable them; see As an IU student, can I have my disabled accounts re-enabled?