Getting started with Live Meeting

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Software

At Indiana University, Live Meeting is bundled with Office Communicator for download from IUware; both are available as part of the UniCom service. Thus, if you have already downloaded and installed Office Communicator, you should already have Live Meeting installed. See Getting started with UniCom.

Setting up and testing Live Meeting for the first time

Before you use Live Meeting for the first time, you should test your connection. If you are logged into the ADS domain, follow the directions below. If you are using Live Meeting remotely, see How do I use Live Meeting from outside of IU?

From the Start menu, launch Live Meeting.
Click the drop-down arrow in the upper left, and then select Open User Accounts.
In the User Accounts window, enter your email address next to "Sign-in name:".
Click Test Connection. If successful, you will receive the following notice: "Your Live Meeting login information was successfully verified."
Click OK twice. You are now ready to use Live Meeting.

First steps for a Live Meeting

You can begin a Live Meeting in several ways. For more information about any of these options, see Microsoft's help features, referenced below.

If someone sends you an invitation for a Live Meeting via Outlook, click the link in the invitation to join the meeting.
To schedule a Live Meeting from within Outlook, in the toolbar just above the navigation pane, click Schedule a Live Meeting.
Launch an impromptu Live Meeting from within Office Communicator:
- Right-click a contact or group (or Ctrl-click multiple contacts, and then right-click one of them), and click Share Information Using Live Meeting.
- From within a conversation window, click the drop-down button next to the Send a file button in the upper right (looks like a document with a paper clip), and click Share Information Using Live Meeting.
From the Start menu, launch Live Meeting, and then invite attendees from within the program.

Note: For security reasons, Live Meeting opens with the audio muted and video paused. To enable audio and video, on the menu bar, click the audio and video icons:

The icons with microphone and webcam will have a red circle with a slash on them when audio and video are disabled.

Learning the basics

Microsoft provides a Live Meeting tour that will help you learn the basics of joining, starting, or scheduling a meeting, using audio and video features, sharing and editing content, and communicating with other meeting participants. You can take the tour online or access it from the help menu in Live Meeting. The help menu also contains text instructions on many topics not covered in the tour. To access the help menu in Live Meeting, click the drop-down arrow next to the question mark in the upper right.

You can also learn about Live Meeting, as well as Office Communicator, in UITS's PDF Quick Start Guide and the short animated demonstrations available at:

http://ittraining.iu.edu/unicom/

Feature demonstrations

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Last modified on October 01, 2009.