Change faculty, staff, group, or affiliate information

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Overview

The information displayed in the online IU Directory and the Global Address List (GAL) is provided by several university departments, and maintained and cross-checked by several UITS systems; thus, the specific instructions for changing that information can vary depending on what you want to change. Additionally, some fields in the online IU Directory are controlled by particular offices within the university, and only those offices can change them.

Students, faculty, staff, and affiliates are listed in the IU Directory if they have a valid IU username and email address (that is, they have created their first computing accounts). The IU Directory updates nightly. After information has populated through various systems, it may take a day for new records to appear.

Faculty and staff

To change your primary (legal) or preferred name, home address, IU office phone number, alternate email address, emergency contacts, military status, or ethnic group:

  1. Go to Personal Information (employees). This requires Two-Step Login (Duo) .

  2. Click the appropriate button to enter your changes.
Notes:

Information you update yourself should appear in the IU Directory and the GAL within 24 hours. Changes that require official action by a campus office may take up to a week to appear. If the change does not appear after that time, contact your information provider.

Group or departmental accounts

To change the display information for your group or departmental account, email Accounts Administration for all campuses. Group/departmental account information will appear in the GAL if accounts are created for it and it also has an associated email address. Group/departmental accounts do not appear in the IU Directory.

Affiliate accounts

To change the display name for an Affiliate account, the affiliate's sponsor should go into the original request (see Sponsor a computing account for an IU affiliate) and make any updates. The Accounts Administration team will then process the change.

This is document afol in the Knowledge Base.
Last modified on 2018-07-01 00:03:14.

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