Options for storing files at IU

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IU students, faculty, and staff have a variety of options for storing, sharing, and collaborating on files. If you work with institutional data, be sure to read the additional important information below.

File storage and collaboration
Storage for research computing data Available access to allocated and short-term storage capacity on IU's research systems
Storage for teaching and learning File storage in Canvas
Storage, retrieval, and workflows for scanned paper docs and electronic files OnBase

Important information concerning institutional data

Federal and state privacy laws, as well as university policies and data management standards, are applicable to anyone working with institutional data at IU. For help understanding the different types of institutional data, and your responsibilities for ensuring their privacy and security, see:

  • In most cases, removable storage media (such as flash drives, CDs, or DVDs) are appropriate only for storing personal, non-confidential files. Never store institutional data on removable storage media unless your senior executive officer and has given prior written approval and the data are properly encrypted.
  • Never use a third-party online (cloud) storage solution (such as Dropbox or iCloud) to store or share institutional data of any classification level. Although third-party cloud storage services are appropriate for storing your personal files, make sure you understand their security and privacy policies before using them to store confidential personal data.

For help determining which UITS service provides the level of security required for the data you are storing, see About dedicated file storage services and IT services with storage components appropriate for sensitive institutional data, including research data containing protected health information.

UITS provides consulting and online help for Indiana University researchers, faculty, and staff who need help securely processing, storing, and sharing data containing protected health information (PHI). If you have questions about managing HIPAA-regulated data at IU, contact UITS HIPAA Consulting. To learn more about properly ensuring the safe handling of PHI on UITS systems, see the UITS IT Training video Securing HIPAA Workflows on UITS Systems. For additional details about HIPAA compliance at IU, see HIPAA Privacy and Security Compliance

If you have questions, contact your campus Support Center or your department's IT Pro.

This is document ajay in the Knowledge Base.
Last modified on 2019-12-18 14:51:21.

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