Options for storing files at IU

On this page:

Determine whether your files are individual or institutional
Store your individual files
Store institutional files
- Request institutional storage
Options for accessing your Microsoft or Google data

Determine whether your files are individual or institutional

For help determining the types of data you're storing, see Determine whether your files are individual (personal) or institutional.

Store your individual files

See Store and share your individual files at IU.

Store institutional files

File storage and collaboration	Store, share, and collaborate on institutional files at IU
Storage for research computing data	Available access to allocated and short-term storage capacity on IU's research systems
Storage for teaching and learning	File storage in Canvas
Storage, retrieval, and workflows for scanned paper docs and electronic files	OnBase

Request institutional storage

If you have institutional data, you can request institutional storage in Microsoft Teams at IU. You'll need to specify the type of data, whether or not it is sensitive, and whether you need to collaborate externally. The system will then create storage tailored to your needs.

Important:

Shared storage in Google is available only as an option for departments that want to pay for continued storage in Google.
Due to limits to IU's storage footprint in the Google platform, all individual Google My Drives now have a 5 GB quota.

Options for accessing your Microsoft or Google data

Microsoft options

Access type/front door	Best for
Web browser: office.iu.edu	Accessing and managing your files from a web browser
File explorer: OneDrive application	Accessing and managing your files directly from your device
Application: Microsoft Teams	Accessing and managing files with a team, alongside messaging, note-taking, etc.
Mobile: OneDrive, Microsoft Teams	Accessing or managing your files or teams from a mobile app

Google options

Access type/front door	Best for
Web browser: google.iu.edu	Accessing and managing your files from a web browser
File explorer: Drive for desktop	Accessing and managing your files directly from your device
Mobile: Google Drive	Accessing or managing your files or teams from a mobile app