ARCHIVED: In Microsoft Outlook 97, 98, 2000, 2002, or 2003, or Exchange, how do I add new names to my Personal Address Book?

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Note: UITS recommends that you use the Outlook address book (which is created automatically from information in your Contacts folder) instead of a Personal Address Book. The contacts will be located on the server and accessible from any Outlook client as well as Outlook Web App, whereas a Personal Address Book is only available from the hard drive of the computer on which you create it.

Adding to your Personal Address Book

  1. From the Tools menu, select Address Book.... In the Select Names window, click the New... button.
  2. In the New Entry window, select the type of email address you will be adding (probably Internet Mail Address).
  3. In the "Put this entry" section, if you select In the and then Personal Address Book, the address will be used for any message you're currently composing and added to the list of addresses in your Personal Address Book. If you do not want the address added to your Personal Address Book, select In this message only. Click OK.
  4. In the following New Internet Mail Address Properties window, you will find boxes for "Display Name:" and "Email address:". Fill these in appropriately.
  5. Leave the box Always send messages in Microsoft Exchange rich text format unchecked, unless you know the recipient's mail program can handle Rich Text Format.
  6. If you are currently composing a message, select one of the three buttons to indicate into which field to insert the address: To..., Cc..., or Bcc.... If you simply click the OK button, the address will be added to the "To..." field by default. Once one of these buttons is selected, you will return to the mail message being composed.

Note: In this document, Exchange refers to the Exchange client, which was replaced by ARCHIVED: Outlook. This document does not discuss the Microsoft Exchange Server software; see What version of Microsoft Exchange Server does IU use?

This is document ajdi in the Knowledge Base.
Last modified on 2018-01-18 13:04:04.

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