ARCHIVED: In Outlook 2001 for Mac OS, how do I set up rules to handle incoming mail?
In Outlook 2001 for Mac OS, when configured to access a Microsoft Exchange Server mailbox, you can use Inbox rules to forward, filter, or move incoming mail.
Creating or editing rules
- From the menu, select .
- In the
Ruleswindow, to add a rule, click , select the rule you want to add, and make your selections from the list below. To edit a rule, highlight the rule you wish to edit, click , then make your selections from the list below:
- To apply a rule to mail received from a particular address, click the button and select a name from the Global Address List. Alternatively, you can enter the address in the "From..." field. This will trigger the rule whenever a mail message arrives from that address.
- To apply a rule to a "Sent To" address, click the button and select a name from the Global Address List. Alternatively, you can enter an address in the "Sent To..." field. This will trigger the rule whenever you send a mail message to that address.
- Check the boxes for or if you wish to filter your mail based on these criteria.
- You may also use the content of the subject or message body to apply a rule. Type the content information in the "Subject:" or "Message Body:" field.
- If you click the
Advancedwindow. button, you will see
that you can also trigger a rule using other criteria, including
message size and date. Click after making your selections
- Click the checkbox next to the action you would like to be
performed for the rules you've chosen:
- The option allows you to specify a text message or a sound to notify you when a new message has arrived.
Deleted Itemsfolder. option automatically moves the message to the
Move Message To...window. option allows you to specify a folder to
which you would like the new message to be moved automatically. Click
the button to select a folder or create a new
folder, then click to close the
Copy Message To...window. option allows you to specify a folder to
which you would like the new message to be copied, retaining the
original message in your Inbox. Click the button to
select a folder or create a new folder, then click to
- The option allows you to specify another email address to which you would like incoming messages to be sent automatically. Enter the email address in the field provided, or click the button to select an email address from your Contacts, Personal Address Book, or the Global Address List.
- The option sends an automatic response to the message. Click the button to create the response. When you are finished, from the menu, select .
- When you have made all your selections, click and as needed to close all open dialog boxes.
- From the menu, select .
- Highlight the rule you wish to delete, and click .
Rulesdialog box. to confirm, then to close the
Creating temporary rules
You can also set up temporary rules by using the Out of Office Assistant. Using this feature, you can set up the same kinds of rules as above and have them in operation only when you are away from your computer, on vacation, or when you want to have your mail temporarily forwarded to a different address. For more information about using the Out of Office Assistant, see the Knowledge Base document ARCHIVED: In Microsoft Outlook, how do I set up the Out of Office Assistant (vacation mail)?
This is document akwg in the Knowledge Base.
Last modified on 2012-08-27.
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