FLAGS and Early Alerts for academic advisors

FLAGS (Fostering Learning, Achievement, and Graduation Success) is a university effort to collect and use relevant data and analytics to help students achieve success in their undergraduate pursuits by guiding interventions when they begin to go off course. One element of FLAGS is the Early Student Performance Alert.

The FLAGS Advisory Board, comprising individuals from seven IU campuses who serve in a range of roles, recommends policies, develops procedures, and advances priorities for the coordination, implementation, enhancement, and assessment of FLAGS. On each campus, campus program owners oversee the implementation of the FLAGS Early Alerts and coordinate efforts with faculty, advisors, student support offices, and academic affairs. The Office of Completion and Student Success (OCSS) manages the day-to-day operations of inquiries and suggestions for FLAGS, and facilitates communication and decision-making between collaborating stakeholders.

On this page:


The role of faculty, students, academic advisors, and Student Support Services

  • Faculty: Track student attendance and evaluate performance early in the semester. Complete the Student Performance Roster to record attendance and performance, and recommend actions for improving students' class performance.
  • Students: Receive a notification when an early alert has been raised regarding the student's attendance or class performance. To respond appropriately to the early alert, the student should seek out the resource identified in the recommended action.
  • Academic advisors: Regularly check assigned advisees to identify those who have early alerts raised, focusing on those whose recommended actions are "Contact advisor". If the campus action plan calls for it, advisors may be expected to reach out to any of their advisees who have early alerts in multiple classes (even those whose alerts do not recommend contacting an advisor).
  • Student Support Services: Collaborate with academic advising staff and campus program owners to reach out to students who are referred to them via recommended actions.

Identifying advisees with Early Alerts in AdRx

  • For an individual student, the appearance of a FLAG icon at the top right of a student's record will immediately alert you that the student has a FLAG. For details, click the icon. An image of the student flag icon
  • To identify multiple students, within Caseload you can sort by Flags from the drop-down menu in the upper-right of any list you have saved or for your Assigned Advisees. AdRx sort by Flags menu

    Students in the current list who have unresolved early alerts from at least one class will move to the top. This sorting function does not provide any additional details about why students were flagged.

  • To sort by different types of alerts raised, use the Filter Options to create lists for targeted outreach to students. If you are concerned your first-year students may be missing classes, set the Hours Completed parameters to identify first year students (<30 credits completed) and select Attendances. OCSS flag filter options

Closing the loop

Each campus has developed its own unique approach to closing the loop between faculty, students, and staff. The following list of best practices can be a starting point for you, your advising unit, and your campus when determining how early alerts can positively impact student success:

  • When meeting with students who have FLAG icons on their records, investigate the sources, discuss them with the students (if you haven't already done so), and in the Advising Note, from the Discussion Topic List, select FLAGS.
  • Email the notes to the students for follow-up. Depending on communication standards at your campus, you may CC the faculty members who raised the early alerts.
  • Coordinate, collaborate, and communicate! The FLAGS Early Alert System is meant to help multiple stakeholders interested in student success address problems before they become overwhelming.

FLAGS resources

This is document amsn in the Knowledge Base.
Last modified on 2018-01-17 15:03:36.

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