About Office Mix

Office Mix is a free third-party add-in for Microsoft PowerPoint that makes it easy to create and publish online lectures and presentations with video, audio, and interactive elements including quiz questions. Office Mix content can be uploaded to the Mix service (required for presentations with interactive content) or exported to MP4 format and uploaded to Kaltura. There are several ways to pull Mix content into Canvas, including an LTI integration with the Office Mix service.

Notes:
  • Office Mix is currently only available for Windows and requires Office 2013 or later.
  • In order to use Office Mix with existing PowerPoint files, the files must be in PPTX format.

On this page:


Getting started with Office Mix

In order to download the Office Mix add-in, you'll need to log into Office Mix with an existing Google, Facebook, or Microsoft account. UITS recommends using your Google at IU account:

  1. Go to https://mix.office.com/en-us/Home.
  2. Click Get Office Mix.
  3. Click Sign in with Google.
    1. If you are prompted to enter a Google email address, enter your Google at IU account ID, which consists of your IU username followed by @iu.edu (e.g., dvader@iu.edu).
    2. If prompted, log into the Central Authentication System (CAS) with your IU username and password and authenticate via Two-Step Login (Duo).
  4. The download should start automatically after you have successfully logged in. If it does not start, the download page should include a link to initiate the download manually.
  5. Open the file OfficeMix.Setup.exe and continue through the installation steps as prompted. You will need to close PowerPoint before installing Office Mix.
  6. After it has installed, you should see a tab within PowerPoint called Mix. All Office Mix authoring features are located under this tab.

Recording with Office Mix

To record an audio narration for a PowerPoint presentation, follow the steps below. For a video tutorial on creating Mix recordings, see Creating Quality Audio & Video Recordings.

  1. Create or open an existing PowerPoint presentation. If the presentation is not in PPTX format, save it as a PPTX file before proceeding.
  2. Click the Mix tab within PowerPoint.
    Office Mix tab in PowerPoint
  3. At the top left, click Slide Recording:
    Office Mix menu with arrow pointing to Slide Recording button

    The Mix recording screen will appear. Controls to start, pause, and stop the recording and to advance to the next slide or animation are available in the toolbar at the upper left.

    Office Mix recording screen

    In the sidebar at the right, there are controls to enable/disable video, select your audio input device, set the recording volume, and set the color and thickness of the annotations pen. Set your preferences before you begin recording.

    Office Mix audio and video preferences
  4. To begin recording, click Record.
    • During the recording, you can click Pause at any time. Click Record again when you are ready to resume.
    • To advance slides, use the arrow keys on your keyboard or click Next Slide in the Office Mix toolbar. To advance to the next animation, click Next Animation.
  5. When finished recording, click Stop.
  6. Preview the recording by clicking Preview Slide Recording. Press Esc to close the preview mode.
  7. To edit the recording on a slide, navigate to the slide, and click Edit Slide Recording. You'll be given the option to trim the existing recording or delete it so you can re-record the slide.
  8. When you are finished recording, click Close at the upper right.
  9. Save the PowerPoint presentation in a safe place on your computer or in IU Box. The audio files will be included in this PowerPoint file. Any edits to the audio or content on slides will require this file.

Publishing Office Mix content

Publishing to Kaltura

If your Mix presentation doesn't contain any interactive content (e.g., quiz questions, polls, live web pages, etc.), you should save the presentation as an MP4 video and publish to Kaltura, IU's video management platform.

Export to MP4 video

  1. In the Office Mix ribbon within PowerPoint, click Export to Video.
  2. The "Export to Video:" sidebar will display at the right. Choose a quality level. Full HD (1080p) or Computer & HD Displays (720p) are both acceptable quality levels; Full HD will take longer to publish.
  3. Click Next.
  4. You'll be prompted to provide a filename and location where the video should be saved. Click Save. Note the location where the video (MP4) will be saved.
  5. A status bar at the bottom of the PowerPoint window will show the status of the export. Be aware that the panel on the right does not give an accurate indication of progress.

Upload to Kaltura

You can upload your presentation to Kaltura, IU's video storage and delivery platform, via either of the following:

Once the file is in Kaltura, it can be embedded in any Canvas page or tool that supports the Canvas rich content editor.

Publishing to Mix

If your Mix presentation includes interactive content (quiz questions, polls, live web pages, etc), you'll need to publish to the Office Mix server:

  1. In the Office Mix ribbon within PowerPoint, click Upload to Office Mix.
  2. In the "Upload to Office Mix" sidebar, click Next.
  3. You may be prompted to log in to Office Mix. If so, sign in with Google.
    1. If you are prompted to enter a Google email address, enter your Google at IU account ID, which consists of your IU username followed by @iu.edu
    2. If prompted, log into the Central Authentication System (CAS) with your IU username and password and authenticate via Two-Step Login (Duo).
  4. Once you are logged in, you will be asked whether you are uploading a new mix or updating an existing one (if you are updating, you'll be asked to select the existing mix from a list). On the same screen, you'll be given the option to also create a video so users on mobile devices can watch the mix. Make your selections and click Next.
  5. The status of the upload will update in real time. When the process is complete, click Show me my mix to view your presentation online.
  6. Complete the required fields ("Title", "Categories") and fill in the optional fields as desired.
  7. By default, the permissions for new mixes are set to "Limited: Anyone with a link must sign-in to view". If you plan to share the mix with your students via the Canvas LTI integration, move the Permissions & Sharing slider to "unlisted" or "public".

Using the Office Mix LTI Integration for Canvas

The Office Mix LTI integration for Canvas allows you to add Office Mix presentations to your Canvas course as module items and assignments as well as embed them with the rich content editor. You can also add an Office Mix tool to your course navigation menu.

For easy navigation to the Office Mix site from your course, you can add the Office Mix tool to your course navigation menu. The tool is disabled by default and when it is enabled, it's not visible to students. This tool is not necessary to add Office Mix content to your course. For instructions on how to enable tools in the Canvas navigation menu, see How do I reorder and hide Course Navigation links?

Adding Mix content to Canvas modules

Office Mix content can be added to modules as external tool module items. However, if the mix contains graded questions, the results will not be sent to the Gradebook. To add a mix to modules as an external tool item:

  1. Navigate to the desired course in Canvas.
  2. In the navigation menu, click Modules.
  3. Create or navigate to the module where you want to add the mix; see How do I add a module?
  4. On the desired module, click + (add item). The "Add Item" pop-up will open.
  5. In the "Add Item" pop-up:
    1. From the "Add" drop-down menu, select External Tool.
    2. Find "Office Mix" in the scrollable list of tools and click the search icon ( Office Mix search icon ).
    3. In the "Link Resource" pop-up, you'll be prompted to select a mix. You can add a mix using the By URL (default) option, or you can browse your published mixes and select from among them.
      • To add with By URL:
        1. Click By URL if it is not already selected.
        2. Type or paste the URL of the desired mix into the text field, and click Find.
      • To browse and select from your published mixes:
        1. Click My Mixes.
        2. You may be prompted to log into Office Mix. If so, sign in with Google.
          1. If you are prompted to enter a Google email address, enter your Google at IU account ID, which consists of your IU username followed by @iu.edu.
          2. If prompted, log into the Central Authentication System (CAS) with your IU username and password and authenticate via Two-Step Login (Duo).
        3. You should see thumbnails of your public and unlisted mixes. Click the mix you want to add to Modules.
    4. When prompted with "Is this the mix you would like to use?", click Yes.
    5. When you are returned to the "Add Item" pop-up, click Add Item.
  6. Once the mix is listed in Modules, you can click the title to preview it.
  7. When you are ready to make the mix available to your students, publish the module (if not already published), and publish the item.

Creating an Office Mix assignment

To assign an Office Mix presentation (with or without graded content) to students, create an external tool assignment. If there are graded questions, the results can be sent to the Canvas Gradebook. To create an Office Mix assignment:

  1. Navigate to the desired course in Canvas.
  2. In the navigation menu, click Assignments.
  3. Click +Assignment to create a new assignment.
  4. Fill in the assignment name and description.
  5. If the mix has graded questions and you want to send the results to the Gradebook, enter the number of points for the assignment.
  6. For "Submission Type", choose External Tool.
  7. Under "External Tool Options", click Find.
  8. In the "Configure External Tool" pop-up, find "Office Mix" in the scrollable list of tools and click the search icon ( Office Mix search icon ).
  9. In the "Link Resource from External Tool" pop-up, you'll be prompted to select a mix. You can add a mix By URL (the default option), or you can browse your published mixes and select from among them.
    • To add with By URL:
      1. Click By URL if it is not already selected.
      2. Type or paste the URL of the desired mix into the text field, and click Find.
    • To browse and select from your published mixes:
      1. Click My Mixes.
      2. You may be prompted to log into Office Mix. If so, sign in with Google.
        1. If you are prompted to enter a Google email address, enter your Google at IU account ID, which consists of your IU username followed by @iu.edu.
        2. If prompted, log into the Central Authentication System (CAS) with your IU username and password and authenticate via Two-Step Login (Duo).
      3. You should see thumbnails of your public and unlisted mixes. Click the mix you want to add to modules
  10. When prompted with "Is this the mix you would like to use?", click Yes.
  11. When you are returned to the "Configure External Tool" pop-up, click Select.
  12. Set the dates for the assignment and review all settings. If you are satisfied, click Save or Save & Publish.

Viewing and submitting a graded Office Mix assignment (for students)

If your instructor has assigned a graded Office Mix assignment to your class, you'll need to turn in the mix assignment in order to receive credit. To do so, open the assignment, and review the assignment instructions, if available. Either the Office Mix presentation will appear on the main assignment page, or you'll be prompted to open a new tab. The presentation will look something like this:

Office Mix presentation screen
  1. Click the play icon in the center to start the presentation.
  2. If the presentation has embedded questions, they'll be easier to read if you enter full screen mode. Click the icon at the lower right to toggle between standard and full screen modes.
  3. The presentation will play the slides in order. To return to a slide or view in a different order, at the bottom of the screen, click Table of Contents. From there, you can select the slide you want to play.
  4. When you have watched the full presentation and answered all questions, click Turn In at the upper right. You'll be asked to confirm. Click Turn In again to turn in your scores or Keep Working to return to the presentation.

Getting help

Written documentation and video tutorials on how to create and publish Office Mix content are available on the Office Mix site. Below is a partial listing:

For direct assistance, contact your campus center for teaching and learning or Support Center.

This is document aonn in the Knowledge Base.
Last modified on 2017-08-30 14:29:32.

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