ARCHIVED: In Microsoft Outlook, how do I add an additional mailbox to my Folder List?

To add an additional mailbox to your Folder List using Microsoft Outlook 2010, 2007, or 2003, first add sharing permissions to the mailbox and folders you wish to share. You can share mailboxes between different types of Exchange accounts, such as a personal mailbox and a departmental mailbox. To add a mailbox to your Folder List, follow the steps below.

Note: The mailboxes in each account must be on the same Exchange server. Additionally, the instructions in this document assume that you have permission to access the additional account for the mailbox you wish to add. If you do not, contact the mailbox's owner or administrator to get permission; see Share your Windows Outlook calendar or folders

Share the additional mailbox

To add sharing permissions for yourself to the account mailbox you wish to add to your Folder List:

1. Log into the mailbox you wish to add to your folder list.
2. In Outlook 2010, at the bottom of the navigation pane, click the Folder List icon.

   In Outlook 2007 and 2003, from the Go menu, choose Folder List.

3. In Outlook 2010, in the Folder List, right-click the email address that corresponds to the account you wish to add sharing permissions to (e.g., automotive@iupui.edu), and then choose Folder Permissions.

   In Outlook 2007 and 2003, in the Folder List, right-click the name of the mailbox (e.g., Mailbox - Automotive), and choose Change Sharing Permissions... or Sharing....

4. In the window that appears, click the Permissions tab, and then click Add....
5. Under "Show Names from the:" in the Add Users window, select Global Address List.
6. To search for your name, enter it in the field in Last Name, First Name format.
7. Select your name. Then, under "Add Users", click Add ->, and then OK.
8. Select your name. Under "Permissions" or "Other", check Folder visible.
9. Click Apply, then OK.

Share folders

To add sharing permissions to the folders you wish to share (i.e., the Inbox folder of the Automotive mailbox):

1. While still logged into the other mailbox (e.g., Automotive), right-click the Inbox folder and choose Properties.
2. In the Inbox Properties window that appears, click the Permissions tab, and then click Add....
3. Under "Show Names from the:" in the Add Users window that appears, select Global Address List.
4. To search for your name, enter it in the field in Last Name, First Name format.
5. Select your name. Under "Add Users", click Add ->, and then OK.
6. In the Inbox Properties window, on the Permissions tab, select the person's name.

   In Office 2010 and 2007, use the Permission Level drop-down box to assign the appropriate permissions (e.g., Reviewer, Author, Editor).

   In Outlook 2003, under "Permissions", check Folder visible.

7. Click Apply, then OK.
8. Repeat steps 1 through 7 for any additional folder you wish to add (e.g., Sent Items).

Add the additional mailbox to your Folder List

To add the departmental Exchange mailbox (e.g., Automotive) as an additional mailbox to your Outlook profile, follow the steps appropriate to your version of Outlook:

Outlook 2010 and 2007

1. Log into your mailbox.
2. From the Tools menu, choose Account Settings....
3. In Outlook 2010, from the File tab, choose Account Settings. From the drop-down menu, choose Account Settings....

   In Outlook 2007 and 2003, from the Email tab, select your account and click Change....

4. Click More Settings..., and then from the Advanced tab, select Add....
5. Type the name of the departmental Exchange mailbox (e.g., Automotive), and click OK.
6. Click OK again to close the More Settings window. Click Next, then Finish, and then Close.
   

Outlook 2003

1. Log into your mailbox.
2. From the Tools menu, choose Email Accounts....
3. Under "Email", select View or change existing email accounts, and click Next.
4. In the Email Accounts window, select Microsoft Exchange Server, and then click Change. Click More Settings....
5. In the Microsoft Exchange Server window that appears, click the Advanced tab.
6. Under "Mailboxes", click Add....
7. In the Add Mailbox window that appears, under "Add Mailbox:", enter the name of the Exchange mailbox (e.g., Automotive), and click OK.
8. Click Apply, and then OK.
9. In the Email Accounts window, click Next, and then Finish.