ARCHIVED: Using the Oncourse final grades gradebook

You (as faculty of record or proxy) may submit final grades through Oncourse. Below is the general procedure for doing this:

1. To find the final grades gradebook, under the Tools tab of your course or master course, click Online Gradebook(s). In the "Gradebook List", click Official Final Grades.
2. If you have kept grades on paper or outside of Oncourse, you may simply want to enter them manually as letter grades into the "Grade Input" field. Otherwise, you may import grades from an Oncourse gradebook. To do so:
   1. In the first drop-down menu under "Import Final Grades:", select the gradebook.
   2. In the second drop-down menu, select the assignment field within that gradebook to use as the final grade.
   3. Click Import.

   Note: The Oncourse final grades gradebook will allow you to import numeric grades; however, you cannot submit numeric grades. You can either change the numeric values manually after you import them, or you can create a final letter grade field within an Oncourse gradebook before importing the grades to the final grades gradebook.

3. All grades to be submitted must be letter grades (e.g., A, A-, B+). If you give a grade of FN ("Failing/Nonattendance"), then you must type a date of last attendance into the designated field. Other valid letter grades are FNN ("Failing/Nonattendance", never attended class), I ("Incomplete"), and R ("Deferred"). A grade of S ("Satisfactory") may be used for courses designated for S/F grading in the Schedule of Classes.

   Grades of "W" ("Withdrawn"), "NC" ("No Credit"), and "ZZ" ("Administrative Placeholder Grade") are entered automatically; you cannot edit them.

4. If there is an entry for a student in the "Requirement Designation Option" field, then you must make a selection in the "Requirement Designation Grade" field for that student. The "Designation" field describes the basis of the requirement.

   "Undergrad", "Graduate", "Medicine", "Law", "Dentistry", and "Optometry" are the possible "Short Description" field values. There is no identifying field for Purdue students.

5. To save a final grades gradebook in process, at the bottom of the screen, click Save. When you are sure that you have given a letter grade to each student and are ready to submit your grades, click the Continue button. You must then click Submit Final Grades to Registrar to confirm, or Cancel to abort.

   Note: After submitting your grades, you must contact the registrar directly to make any changes.

6. After confirming, you will see a confirmation number and date/time stamp at the top of the screen. You may also export a copy of the submitted grades as an Excel spreadsheet by clicking the Export button.

Note: Once you have submitted your final grades, you will not see them listed in the final grades gradebook until after you log out and log back into Oncourse. You will know that you have submitted your grades correctly if you are unable to enter grades after you've logged back in.