At IU, what is RFSWeb and how do I use it?
On this page:
- The directory listing
- Sorting the directory listing
- The RFSWeb toolkit
- Navigating folders
- Downloading files to your computer
- Using the RFSWeb toolkit
- Accessing project space
- Other methods of connecting
Note: The RFSWeb interface is very similar to that of CFSWeb. Therefore, if you used CFSWeb in the past, the RFSWeb interface will be familiar to you.
RFSWeb is the web interface to the Research File System (RFS) at Indiana University. If you don't yet have an RFS account, see At IU, how can I apply for an account on the SDA or RFS?
To connect to your RFS space via the web, you will need to have a current web browser that supports secure connections via the SSL protocol. In your browser, go to:
You will be prompted to log in; enter your ADS domain username and passphrase. After you connect to your RFS space, you will find yourself at the RFSWeb home page, which shows the following:
- At the top left, your username after "User:" and the name of the folder you are currently in after "Folder:"
- Two rows of buttons (described below) including , , , , , , , and
- A directory listing of files and folders you have placed in the RFS
The directory listing
The directory listing consists of five columns:
A checkbox to select a file or folder (described below)
An icon denoting the kind of file stored
The names of your files or folders
The sizes of your files in kilobytes
The date and time each file or folder was last modified
Sorting the directory listing by name or size
To sort by, , or , click the column heading.
The RFSWeb toolkit
The RFSWeb toolkit at the top of the screen is a collection of buttons (described below) that allow you to perform various operations, such as renaming a file and creating a new folder. If the directory listing contains more than fifteen items, a duplicate RFSWeb toolkit is provided at the bottom as well.
Note: In these instructions, the terms "directory" and "folder" are used interchangeably.
Click a directory or folder to enter the folder. Once inside a folder, click thebutton on your browser to return to the previous level. Go up one level by clicking at the top of the directory listing. Near the top of the screen, next to "Folder:", you will see the complete hierarchy for your current location, for example:
Home > Data > December06 > results.xls
Each folder or file will be a link; click any of the links to go directly to that folder or file.
When you click a filename, the appropriate application for that file
type may launch if your browser and operating system understand the
file type. For example, if you are accessing RFSWeb under Windows
Internet Explorer, clicking files with the
.doc extension (i.e., Microsoft Word files) may launch
Word within the web browser itself.
Warning: Even though a file may open automatically with the appropriate application (e.g., Word), saving any changes you make to it will not communicate the changes back to the RFS. The RFSWeb interface is intended to be view-only for files; therefore, do not try to edit Microsoft Office files directly within the web interface. If you want to edit Microsoft Office files, or files created with other applications, download them to your local disk first (using the method described below), and then edit the version on your local disk, saving any changes you make to the version on the local disk. After you finish, upload the file back from your local disk to the RFS using thebutton (described below).
Downloading files to your computer
Right-click the filename (on a Mac,
Ctrl-click), and then
select an option to save the file (the exact text of the options will
depend upon your web browser). Choose a location to save the file, and
then click the appropriate button to save the file to disk.
Using the RFSWeb toolkit
The toolkit near the top allows you to perform a number of useful operations. For a majority of these listed below, you will need to select a file in your RFS space. To do so, identify the file or folder and check the box to its left.
New Folder (Creating folders)
Thebutton in the toolkit allows you to create a new folder in the RFS folder you are viewing currently. Click and, on the page that appears, enter the name of the folder you want to create. Then click .
Upload file (Uploading files from your computer to the RFS)
RFSWeb allows you to upload a single file at a time from your computer to the RFS. The file will be uploaded into the current RFS folder (i.e., the one displayed currently in the web browser). To upload, go to the desired RFS folder, and then clickin the toolkit. On the next page, click , and you will see a window showing files on your computer. Choose the file to upload, and then click to upload. If a file with the same name exists already in RFS and you want to replace it with the one you're uploading from your computer to RFS, click . This will destroy the old file in the RFS and replace it with the file you are uploading.
If you want to upload multiple files at once, use a utility such as WinZip or StuffIt to aggregate them into a single file before uploading. Once the single file is in RFS, you can extract individual files via the appropriate utility when you are connected to the RFS via a mapped drive or network share, or you can use the toolkit button (described below).
Logout (Logging out of RFSWeb)
Thebutton in the RFSWeb toolkit will take you to a screen that says "To logout, close the web browser window".
The first time you log into RFSWeb, your web browser caches your username and password and uses them for all subsequent logins while your browser is open. To ensure that no one else gains access to your RFSWeb session, close all instances of the web browser you used to access RFSWeb.
Delete (Deleting files or folders)
Warning: Before using the 1day-backup folder.button, make sure that you don't have files or folders selected unintentionally, or else they will all be deleted. If you do end up deleting a file or folder unintentionally, you may be able to retrieve it from your
To delete a file or folder, select it, and then click thebutton in the toolkit.
Note: Folders are deleted recursively; in other words, all subfolders and files inside the folder you select to delete are also deleted.
Move (Moving files or folders)
myfile at the top level, and want to move it to the
myfolder, also at the top level, you would type
/myfolder as the target directory name.
Note: Folders are moved recursively; in other words, all subfolders and files inside the folder you select to be moved are also moved.
Copy (Copying files or folders)
myfile at the top level, and
want to copy it to the folder
myfolder, also at the top
level, you would type
/myfolder as the target directory
Note: Folders are copied recursively; in other words, all subfolders and files inside the folder you select to be copied are also copied.
Rename (Renaming files or folders)
Thebutton in the toolkit allows you to rename a file or folder in the current directory or folder. Select a file or folder to rename, and then click . On the next page, type the new filename and click .
Unzip (Unzipping files)
Note: This section is relevant only when you want to upload multiple files at once by uploading a single archived file created using WinZip under Windows or zip under Unix.
Once you have uploaded an archive file (with a
extension) to the RFS using the method described above in the
"Uploading files" section, you can select it and click . This will extract the files in the current RFS directory or
Note: Be careful when using this feature. UITS recommends simply uploading a zipped file and then extracting files from it when you are on campus and have access to RFS via a mapped drive (Windows) or a network share (Mac).
Accessing project space
To access RFS project space from the web interface, connect to:
After you authenticate, click, and then click the individual project name.
Other methods of connecting
For information about other methods of connecting to the RFS, see:
This is document arxi in the Knowledge Base.
Last modified on 2015-02-27.
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