ARCHIVED: Oncourse Resources: Working with citation lists

• About citation lists
  • About using OneSearch@IU/EDS
• Creating a new citation list
  • Getting started
    • Searching OneSearch@IU/EDS (IUB and IUK only)
    • Adding citations from the Citations Clipboard (IUB and IUK only)
    • Searching library resources (IUPUI only)
    • Creating new citations manually
    • Importing citations in RIS format
  • Reviewing your citation list
  • Saving your citation list
• Editing your citation list
• Help with searching library resources

About citation lists

The citation lists feature allows you to search library resources (e.g., WorldCat, Academic Search [EBSCO], JSTOR), as well as create and manage citations and persistent links to articles and other online items.

You can search and retrieve citations from individual databases, such as ProQuest and JSTOR, as well as from groups of subject-specific databases, to create citation lists. Citations contain links to retrieve the full text or physical location of the information. You can attach copies of these citation lists to other items (e.g., assignments, forum postings, Calendar items) within your site, as well as export citations to bibliographic management tools, such as EndNote and Reference Manager.

Note: Citation lists are enabled by default, but if they are not activated in your site's Resources, click Options, check Citation List, and then click Update.

Creating a new citation list

Getting started

The steps for creating a new citation list vary according to the option you choose for adding citations to your list. After adding citations, you need to review and save the list. To begin the process:

1. In your site's menubar, click Resources. Next to the folder in which you wish to add the list, from the Add drop-down list, select Add Citation List.
2. You now have several options to add citations to your list:
   • Search OneSearch@IU/EDS (IUB and IUK only): Search books, scholarly journal articles, news items, popular publications, media, case studies, and more.
   • Citations Clipboard (IUB and IUK only): If you've stored citations in the Clipboard from previous searches on OneSearch@IU/EDS (i.e., searches not begun by clicking the option listed above), you can add them to your list now. See above for details about how to store citations in the Clipboard.
   • Search Library Resources (IUPUI only): Search the library catalog, article databases, and other resources.
   • Create New Citation: Add a new citation by typing in data.
   • Import Citations: Import citations in RIS format from EndNote, RefWorks, or other citation management tools.

Searching library resources (IUPUI only)

To add a citation to your list using this option, from the "Add Citations" page, click Search Library Resources, and then:

1. Enter your search terms into the text field, and click Search at the bottom of the page. For detailed help, see Help with searching library resources below.
2. To add a citation to your citation list, click Add next to it.
3. When you're finished adding citations, proceed to Reviewing your citation list below.

Creating new citations manually

To add a citation by typing in the citation information, from the "Add Citations" page, click Create New Citation, and then:

1. Select a citation type, using the drop-down list. Choose Journal Article, Book, Book Selection, Electronic Citation, Conference Proceeding, Report, Thesis, or Unknown.
2. If desired, to create an additional field to accommodate more than one Author, Note, Subject, Rights, or Links, click the appropriate Add Another link.
3. Click Save Citation at the bottom of the page.
4. When you're finished adding citations, proceed to Reviewing your citation list below.

Importing citations in RIS format

1. From the "Add Citations" screen, select Import Citations.
2. Next to "Import File From:", enter the path to the file you wish to import, or click Browse... to browse to it.
3. When the filename appears in the box, click Import. The citations from your file will appear in the list.
4. Alternatively, you can paste RIS-formatted text into the text box below "Import RIS Formatted Data from the Following Text:", and click Import.
5. When you're finished, click Back to Add Citations. To cancel the import, click Cancel Citation List.
6. Proceed to Reviewing your citation list below.

Reviewing your citation list

When you have added all the citations you need to your list, click Review Citation List at the bottom of the page. You can then do any of the following, if desired. When you are finished reviewing your citation list, continue to the next section to save it to your site's Resources.

• Accessing electronic or print content: To access the full text of a resource, click the title of its citation. If the full text is not available online, it may be available in print. To locate print resources, click IU-Link to connect to a menu of options, including the ability to search library catalogs to check availability of a print copy. For more, see What is IU-Link, and how do I use it?
• Viewing citations: To access the read-only view of a citation, click view citation below the citation.
• Revising citations: To modify the details of a citation, click edit below the citation.
• Selecting citations: To select or deselect all citations, click Select All or Select None. To select or deselect an individual citation, check or uncheck its box. Selected citations will be highlighted.
• Paging through your citation list: To go forward or back one page in your citation list, click > or <. To go to the beginning or end of the list, click << or >>.
• Exporting citations:
  • To export individual citations on your list, select the desired citations to export and, from the Citation Actions drop-down list, select Export Selected.
  • To export all citations on your list, from the Citation Actions drop-down list, select Export Entire List.

  Exporting citations will prompt you to download a simple text file in the RIS format, which you can import into most reference management applications, such as EndNote and Reference Manager. For more about these applications, see At IU, what software is available for managing bibliographic references?

• Removing citations:
  • To remove individual citations from your list, select the citations to remove and, from the Citation Actions drop-down list, select Remove Selected. Alternatively, you can click remove below each individual citation.
  • To remove all citations on your list, from the Citation Actions drop-down list, select Remove Entire List.
• Adding more citations to your list:
  • To return to your search results, click Back to Search Results.
  • To start a new search, or create a new citation, click Add Citations to List.

Saving your citation list

To name your list and save it to Resources:

1. Click Continue.
2. Next to "Name", enter the title of your citation list.
3. Enter a description of your citation list if you wish.
4. Under "Availability and Access", choose the appropriate settings.
5. To enter detailed descriptors, click Optional properties.
6. If desired, use the drop-down box next to "Email Notification" to alert site participants.
7. To save your citation list, click Finish at the bottom of the page.

Your citation list will now be displayed in your Resources tool. Citations will display in alphabetical order by citation title.

Editing your citation list

After you have named and saved a citation list, you can view and change the details or add and remove citations.

To view and change the details of your citation list:

1. In the Resources tool, from the Actions drop-down menu, choose Edit Details.
2. You can change the name, description, availability, access settings, or optional properties of the citation list.
3. If you wish to change the file type, click Change File Type, and use the drop-down menus to select the appropriate file type.
4. To save your settings, click Update at the bottom of the page.

To change the citations in the list:

1. In Resources, from the Actions drop-down menu, choose Edit Citation List.
2. To add citations, click Add Citations to List; to remove a citation, click remove below it.
3. When you are done, click Done Editing List.

Help with searching library resources

The following tips apply when choosing the Search Library Resources option above. Note that this option is available only at IUPUI.

• Basic search tips:
  • Enter your search terms into the text field, and click Search.
  • Search for phrases by using quotation marks around a phrase (e.g., lyrics "a day in the life").
  • Searches ignore common words unless they are a part of a phrase in quotation marks. Common words include a, and, be, for, from, has, i, in, is, it, of, on, to, the, not, and or.
  • Searches use Boolean and (i.e., a search on cats dogs returns resources containing both "cats" and "dogs"). Other Boolean operators such as or and not are unavailable at this time.
  • Searches ignore extraneous punctuation, unless it is part of a phrase in quotation marks. Ignored punctuation includes:

      ? !  ; , ' : + - @ # $ % ^ & * () [] {}

  • Searches ignore whitespace characters (e.g., tabs, extra spaces, forced newline characters).
• Advanced search tips:
  • To search library resources using the Advanced Search Form, click Advanced Search.
  • Use the drop-down list to select the field you wish to search: Keyword, Author, Title, Subject, or Year.
  • Enter search term(s) in the text field(s); search behaviors noted above apply to advanced search also. To clear the fields, click Clear Form.
• Selecting search category:
  • The default search category is Quick Search, with Academic Search (EBSCO) preselected.
  • To use a different search category, select from the drop-down list. As needed, select a subcategory using the drop-down list until you reach the database list for that category with the recommended databases preselected.
• Selecting databases:

  Note: Database descriptions are hidden by default, and you can search no more than eight databases at one time.

  • To view the database descriptions for every database on the list, click Show Descriptions.
  • To hide the database descriptions for every database on the list, click Hide Descriptions.
  • To view or hide individual database descriptions, click the toggle button.
  • You can search the recommended databases preselected for each category, or change the selections. To select or deselect a database, check or uncheck the database title.
• Conducting your search: Once you are satisfied with your search terms, search category, and databases, click Search at the bottom of the page.
• Adding and removing citations: To add a citation to your new citation list, click Add next to the desired citation. When you add a citation to your list, the citation is highlighted, and Add becomes Remove. To remove a citation from your new citation list, click Remove next to the desired citation.
• Viewing citation abstracts: By default, only citation titles are displayed. To view abstracts for every citation displayed on the page, click Abstract View; to hide the abstracts and subject information for every citation displayed on the page, click Title View.

  To switch between the abstract and title views for an individual citation, click the toggle button (the small black arrow between Add/Remove and the citation title).

• Displaying search results: By default, 10 citations are displayed per page. Use the drop-down list to select 10, 20, 30, 40, or 50 citations per page. To move through the pages of search results, click > or <, or << to return to the first page.
• Starting a new search: To reset the search form, click New Search at the bottom of the page. You can then search a different set of databases.