Get started with Microsoft Stream

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Overview

Microsoft Stream is an enterprise video service that enables Indiana University students, faculty, and staff to upload, view, and share videos securely. You can use Stream to share recordings of classes, meetings, presentations, training sessions, or other videos. You can also share comments on a video, and tag timecodes in comments and descriptions to refer to specific points in a video and discuss them with colleagues.

Where recordings are stored

For more about storage, see Meeting recordings.

Note:

As a result of a Microsoft change to how recordings are stored, Microsoft Stream recordings no longer appear directly within the Stream application, with the ability to be captioned, downloaded, or shared from within that space.

On December 20, 2020, IU rolled out a new update, which allows recordings to be shared outside of IU; this was not possible previously.

Video recordings are stored within either Microsoft OneDrive at IU or Microsoft Teams at IU, depending on where the recording is made, and on who selects the recording button.

Important:
Microsoft OneDrive is not approved for storage of Critical or Restricted data, including the recordings of meetings that discuss PHI and other PII. Make sure that sensitive recorded meetings occur within secure Microsoft Teams channels, or that the recordings are migrated to secure storage locations if recorded elsewhere.

Within Microsoft Teams at IU, recordings now state "Open in OneDrive" rather than "Open in Microsoft Stream". The opened file will play in browsers, and has a top menu to directly share, download, and copy, as well as other functions.

Use OneDrive for Business and SharePoint or Stream for meeting recordings details who can access recordings by default, though permissions can be extended or restricted as needed.

Videos recorded within Microsoft Teams before December 20, 2020, will remain in the Stream application for some period of time, but Microsoft eventually will move those recordings into Microsoft Teams or OneDrive.

Eligibility

If you are eligible to use Microsoft 365 at IU, you are eligible to use this application and its related suite of products.

Software

This application is included in Microsoft 365, and you can launch it from the Microsoft 365 app launcher.

For mobile clients, Stream is available via the Google Play Store and the Apple App Store.

Create a video to upload to Stream

You can create a video to upload to Microsoft Stream using a mobile application or a webcam, or by recording a meeting in Microsoft Teams, Kaltura, Skype for Business, or Zoom at IU.

Share videos without a "download copy" option

  1. In the Microsoft Stream portal, from the Create drop-down menu, click Upload a video. Alternatively, use the upload icon from the top navigation bar. Then drag and drop or select files from your computer or device.
  2. While your video is uploading and processing, you can fill out metadata (Name, Description, Language, Thumbnail) to make your video easier to find.
  3. In the "Permissions" section, you'll have some options:
    • Allow everyone in your company to view this video:
      • When checked, everyone in your organization can see the video and is able to add it to their groups and channels.
      • When unchecked, your video will be viewable only by those people and groups you've made viewers.
    • The "People" search field allows you to add individual people, AD Security groups, and/or Microsoft 365 Groups.
      • Any person or group added will automatically be granted view permission to your video.
      • If you want viewers to also be able to update your video or download a copy of it, check the box next to their entry in the "Owner" column to upgrade their permission.
  4. Additional options:
    • Comments: You can disable commenting on the video.
    • Noise suppression: Turn this on to allow viewers to isolate speech from other sounds and music.
    • Captions: You may autogenerate captions, or disable to upload your own caption file.
    • Subtitles: You can choose to upload a subtitle file.
  5. Once the upload is finished, click Publish Now to make the video available to those with whom you've shared it.

For more details, see Upload a video.

Get help

If you have trouble with any application, sign out of Microsoft 365 and completely close your browser or mobile app, and then restart it. You can also switch to a different browser to see if that resolves the issue.

To troubleshoot recording problems, see Troubleshoot audio and video issues on your computer or mobile device.

For help, contact your campus Support Center.

This is document azae in the Knowledge Base.
Last modified on 2021-09-14 14:08:24.