Add or remove your profile picture for Outlook and other Microsoft services

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Where your picture will appear

At Indiana University, when you add your picture using either the One.IU Manage Outlook Picture app, the IU Outlook Web App (OWA), or your SharePoint My Site profile, it is automatically copied to the IU Active Directory, which makes it visible in other applications that use Active Directory Services (ADS). Do not consider this list comprehensive; Microsoft could integrate pictures stored in ADS into other applications at any time:

  • Outlook: In Outlook, your picture will appear on the header section of email messages you send to users of the IU Exchange email system.
  • Skype for Business/Lync: In Skype for Business/Lync, your photo will be displayed by default when your name appears in the results of an address book search, but you can configure the application to not show your picture.
  • Mobile devices: Some Windows Mobile and Windows Phone devices will display pictures stored in your Outlook Personal Contacts.
After you modify your picture, it may take up to 24 hours for the changes to appear in all applications.

Use One.IU

  • Add or change your picture using the One.IU Manage Outlook Picture app:
    1. In One.IU, search for and click Manage Outlook Picture. If you are prompted to authenticate via IU Central Authentication Service (CAS), log in with your IU username and passphrase.
      If you have an IU Exchange account, you will be redirected to OWA and must follow the instructions below for Using OWA.
    2. Click Change, then Choose File, and then select your image.
    3. Below the center box, click Zoom In or Zoom Out to set the desired image size, and then adjust the position of your image within the center box.
    4. When you are finished adjusting the image, click Crop. You will see a preview image in the box below.
    5. To complete the process, click Change.


  • Add or change your picture using OWA:
    1. Log into OWA.
    2. Click the Settings icon (looks like a gear) on the upper right, and then click Options.
    3. Click account on the left, and then click Edit information....
    4. Click Choose File, and navigate to the location of the picture file you wish to use.
      The photo can be up to 648 pixels by 648 pixels and 240 kilobytes. If the photo needs to be resized or cropped, you will need to edit it before adding it through OWA.
    5. Follow the prompts to complete the process.
  • Remove your picture using OWA:

    Follow steps 1-3 above, and click the small x to delete your current picture.

This is document bavm in the Knowledge Base.
Last modified on 2018-08-22 16:42:19.

Contact us

For help or to comment, email the UITS Support Center.