ARCHIVED: How do I re-register a student organization in My Involvement?

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You can re-register your student organization through My Involvement.

Note:
The task to re-register the organization may be assigned to multiple members of the organization. However, once one person has submitted the registration request, that is the only request that will be processed until it is either approved or disapproved.
  1. Go to My Involvement, and find the profile page of the organization you want to re-register. If you are listed on the organization roster, it will appear under the "My Organizations" section of the Organizations tab; you can also find it through Organization Search; see ARCHIVED: How do I search for a student organization in My Involvement?
    Note:
    If you are trying to re-register an organization after the campus re-registration deadline has passed, the organization may be hidden from student searches and only be accessible through the "My Organizations" section. If you are trying to re-register an organization for which you are not listed on the roster after the re-registration deadline has passed, contact your campus student activities office.
  2. On the organization profile page, under "Tasks", click the name of the re-registration task.

    Alternatively, you can find organizations that you need to re-register on the Home tab, under "Tasks".

  3. On the task details page, click Register Organization. An eDoc form will open in a new window, with several required fields automatically completed with your information.
  4. If the information in the eDoc is incorrect, update the information following the steps in the "Need to Update?" section.
  5. Read the "Primary Contact Agreement" and select Yes to agree. This is a required field, and if you do not select Yes, you cannot submit the form.

    Once you have indicated that you agree to be the primary contact for the organization, the "Organization Re-Registration Information" section of the form will appear. All fields with a red asterisk are required; many of the fields will be pre-filled with the organization profile information as it currently appears in the My Involvement application.

    Note:
    To be an organization's primary contact, you must first be a member.
  6. Review and update information as needed.
  7. Review and update the "Organization Advisor Information" section.
  8. Review and update the "Organization Officers and Members" section.
  9. You can either upload a roster or manually create a roster. Follow the guidelines for your campus regarding the minimum number of members and specific positions of officers to be designated.

    To upload a roster:

    1. Click Download Membership Template. This will open an Excel spreadsheet with your student organization name and columns for "Member Name" and "Member Email".
    2. Complete the roster, and save it to your computer.
    3. Click Import File to upload the roster.

    To create a roster manually, enter each member's IU email address in the "Email Address" field and press Tab; the "Name" field will auto-complete. Select a role for the member from the "Position" drop-down menu, and then click add.

  10. You will be asked "Is this constitution your most current?", where this is a link to your organization's most recent constitution on file with My Involvement. If it is up to date, click Yes; if not, click No to open a file upload section where you can attach your current constitution.
  11. Click submit at the bottom of the form.

    If the form has been successfully submitted, the options at the bottom of the form will change to reload and close, and a confirmation message will appear at the top of the page. Otherwise, an error message will appear in red, detailing what issues need to be resolved before the form can be submitted.

  12. Click close.

An administrator will review your submission, and you will receive email notification when your submission is approved or disapproved. If your form is disapproved, it will also inform you of the necessary changes and provide you a link where you can update and resubmit your form.

For help, contact your campus Support Center.

This is document bbqo in the Knowledge Base.
Last modified on 2021-09-10 13:20:25.