ARCHIVED: In Oncourse Activity Reports, how do I run a report?

To run a report in the Activity Reports tool:

1. In the menubar of the relevant site, click Activity Reports.
2. Under "Choose report", select the type of report:
   • Participants who have not completed an activity
   • Participants who scored below a specified score in an activity
3. Click Select activity. You'll see a list of activities from the Assignments, Forums, and Tests & Surveys tools.

   Note: To filter the list of activities by tool, select from the drop-down list next to "View".

4. Click the activity from the list.
5. If you're running a low score report, enter the desired score, and then click View participants.
6. A list of participants who meet the criteria for the report will appear. All will be selected by default; to exclude individuals from the notification or export in the following steps, deselect them.
7. From the report page, you can do either of the following:
   • To send an email message to all selected participants:
     1. Click Send email.
     2. In the screen that appears, you'll see the default message that will be sent to the participants. Below "Personal Message", enter any additional message you wish to send to all selected students, and click Send.

     Note: Recipients will not see the names of other participants receiving the same message.

   • To export the list of participants, from the report with participants' names selected, click Export participant list. You'll be prompted to save the resulting .csv file.
     Important:

     If you plan to export and maintain local offline copies of any student information (including but not limited to names, University ID numbers, or grades), you are responsible for taking adequate security measures to handle and safeguard such data, as it remains sensitive university data.

     For more, see Protecting Data & Privacy.

     For more on handling sensitive data, see:

     • About sensitive data at IU
     • About institutional data at IU