UITS Service Overview: OnBase

Service name: OnBase

Role: Secure electronic document storage, workflow

Description:

OnBase serves as an enterprise-level electronic document management service. It provides for storage of documents in an electronic format, reducing the paper stored within the office. Additional services available within this system include the ability to source OnBase documents from other systems, routing of documents in a sophisticated workflow, and securing/sharing documents in a common manner.

Cost: Free of charge

Further reference: About OnBase at IU, IU OnBase site

Adoption process: Email request to service provider.

Service contact information: obreq@iu.edu

Platform restrictions: Web, Windows

Meets UIPO/UISO guidelines: Yes

Data classification approval: Critical, including protected health information (PHI); some use cases may require the involvement of the IU HIPAA Compliance Office (this is determined during the OnBase intake process)

Important:

This UITS system or service meets certain requirements established in the HIPAA Security Rule thereby enabling its use for work involving data that contain protected health information (PHI). However, using this system or service does not fulfill your legal responsibilities for protecting the privacy and security of data that contain PHI. You may use this system or service for work involving data that contain PHI only if you institute additional administrative, physical, and technical safeguards that complement those UITS already has in place.

UITS provides consulting and online help for Indiana University researchers, faculty, and staff who need help securely processing, storing, and sharing data containing protected health information (PHI). If you have questions about managing HIPAA-regulated data at IU, contact UITS HIPAA Consulting. To learn more about properly ensuring the safe handling of PHI on UITS systems, see the UITS IT Training video Securing HIPAA Workflows on UITS Systems. For additional details about HIPAA compliance at IU, see HIPAA Privacy & Security on the University Compliance website.

This is document bdzu in the Knowledge Base.
Last modified on 2018-09-12 11:07:58.

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