UITS Service Overview: OnBase

Service name: OnBase

Role: Secure electronic document storage, workflow

Description:

OnBase serves as an enterprise-level electronic document management service. It provides for storage of documents in an electronic format, reducing the paper stored within the office. Additional services available within this system include the ability to source OnBase documents from other systems, routing of documents in a sophisticated workflow, and securing/sharing documents in a common manner.

Cost: Free of charge

Further reference: What is OnBase, and where can I get help with it?, IU OnBase site

Adoption process: Email request to service provider.

Service contact information: obreq@iu.edu

Platform restrictions: Web, Windows

Meets UIPO/UISO guidelines: Yes

Data classification approval: Critical, including protected health information (PHI); some use cases may require the involvement of the IU HIPAA Compliance Office (this is determined during the OnBase intake process)

Important:
This system meets certain requirements established in the HIPAA Security Rule thereby enabling its use for work involving data that contain protected health information (PHI). However, using this resource does not fulfill your legal responsibilities for protecting the privacy and security of data containing PHI. You may use this resource for work involving data containing PHI only if you institute additional administrative, physical, and technical safeguards that complement those UITS already has in place. If you have questions about managing HIPAA-regulated data at IU, or need help, contact UITS HIPAA Consulting.

This is document bdzu in the Knowledge Base.
Last modified on 2018-02-15 11:33:03.

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