ARCHIVED: Set up Microsoft Teams at IU for your class

• Overview
• Microsoft Teams terms and concepts
• Access Microsoft Teams
  • Access Microsoft Teams from a browser
  • Access Microsoft Teams from a desktop or mobile client
  • Access Microsoft Teams from a deep link and/or URL
• Create and set up a private team for your class
  • Create a private team for your class
  • Allow others to join your team
  • Create a dedicated channel and persistent URL for live meetings
  • Copy and share your meeting URL in other places
  • Copy and share your team and channel URLs in other places
• Learn more and get help

Overview

This module describes how to access and set up a private team with a live meeting room for your course.

Microsoft Teams terms and concepts

Access Microsoft Teams

Access Microsoft Teams from a browser

Access Microsoft Teams from a desktop or mobile client

Access Microsoft Teams from a deep link and/or URL

Create and set up a private team for your class

Before you can use Microsoft Teams with your class, you'll need to create a private team for the class, generate a join code, and set up a read-only channel with a persistent link to a live meeting room.

Create a private team for your class

To create a new team in Microsoft Teams for your class:

1. Log into Microsoft Teams with a fully supported browser or the app as described in Access Microsoft Teams.
2. Click the Teams icon (to the left in desktop browsers and clients; at the bottom in mobile clients).
3. Click the Join or Create Team icon (  ) and select Create a team.
4. You'll be prompted to select a team type. Choose Class. This type is private by default.
5. In the "Create team" window, enter a name and optional description for the team. Give your team a name that includes both the course and section number (for example, SP20-BL-ENG-W131-12345, ENG-W131-12345, or ENG-W131: section 12345) so you and your students can easily see which teams go with which classes. Then click Next.
6. In the "Add people to [channelname]" window, you'll be prompted to enroll students and teachers into the team. Don't bother adding students. In the next section, you'll learn about a much more efficient way to get your students enrolled. If you want to add additional teachers:
   1. Click Teachers.
   2. Search for the teacher by name or username.
   3. Select the correct user from the search results and click Add.
7. Click Skip or Close to close the "Create Team" dialog. You should now be in your new team.

Allow others to join your team

In Microsoft Teams, team members can only be added one at a time, which can be very time consuming for teams consisting of more than a few members. The easiest way to add students is to give them a code that will allow them to join your team. To generate a team code:

1. Log into Microsoft Teams and click the Teams icon (to the left in desktop browsers and clients; at the bottom in mobile clients).
2. Locate the team you want to work with, open the More Options (...) menu, and select Manage Team.
3. On the "Manage Team" screen, select Settings.
4. Expand the Team Code setting, and then click Generate. Jot down or copy and paste the code, and store it in a safe place. Later, you'll send this code to your students so they can join the team.
5. While you are on the "Settings" screen, review the other team settings and make changes if desired.

Create a dedicated channel and persistent URL for live meetings

Any team member can start a live meeting and invite other team members at any time by clicking the Meet Now icon in any channel. However, each time a meeting is initiated in this manner, the URL for the live meeting changes. This section describes how to create a persistent URL for class meetings. First you'll create a dedicated, read-only channel, and then you'll copy and paste a Meet Now link into the channel as an announcement. You can also paste the link and/or meeting URL into your syllabus or other course resources.

1. Log into Microsoft Teams and navigate to the team for your class.
2. Open the More Options (...) menu to the right of the team name and select Add Channel.
3. In the "Create a channel" window, give the channel a meaningful name (for example, Live Class Meetings). Leave the privacy setting at Standard, check Automatically show this channel in everyone's channel list, and click Add. You'll be placed in the new channel as soon as it's created.
4. At the upper right of the channel window (or to the right of the channel name in the channel list for the team), open the More Options (...) menu for the channel and select Manage Channel.
5. On the "Manage Channel" screen, set "Channel moderation" to On and uncheck all team member permissions. This will prevent your students from posting to the channel.

   For more about creating and setting up channels for communication and collaboration, see Teams and Channels.

6. Initiate an online meeting in the "General" channel so you can copy and paste the meeting link into your read-only channel:
   1. Use the channel list to navigate to the "General" channel in your team.
   2. Click the Meet Now icon (), add an optional title to the meeting (for example, Class Meeting Room), and click the Meet Now button to start the meeting. You should now be the only participant in a live meeting.
   3. A list of participants should appear at the right (you are the only participant). If you don't see it, click Show/Hide Participants (  ).
   4. In the "People" panel, to the right of the "Invite Someone" field, click the Copy join info icon to copy the meeting invitation to the clipboard.
      
   5. Click the Hang up button (  ) to end the meeting.
7. Use the channel list to return to the channel for live class meetings.
8. Click the Format icon () to open a large editor.
9. At the upper left of the editor, change the post type from New Conversation to Announcement.
10. Give the announcement a title like Live Meeting Room. If desired, add a subtitle.
11. Place your cursor in the body of the announcement and paste the link you copied in step 6d above.
12. Click the Send icon () to post your announcement. Now you and your students can go directly to this announcement to initiate and participate in class meetings.

Copy and share your meeting URL in other places

Once you set up your live meeting room, you can copy the URL and paste it into other course resources, such as your syllabus. To copy the URL:

1. Log into Microsoft Teams, navigate to the team for your class, and select your live meeting room channel.
2. In your meetings announcement, right-click Join Microsoft Teams Meeting, and select Copy Link.

You can now paste the link into any document or web page.

Copy and share your team and channel URLs in other places

You can also copy and paste direct links to your class team and/or specific channels. To copy your team URL to the clipboard:

1. Log into Microsoft Teams and click the Teams icon (to the left in desktop browsers and clients; at the bottom in mobile clients).
2. Locate the team you want to work with, open the More Options (...) menu, and select Get link to team.
3. In the "Get link to team" pop-up, click Copy.

You can now paste the link into other documents or web resources.

To copy and paste a channel URL to the clipboard:

1. Log into Microsoft Teams, click the Teams icon (to the left in desktop browsers and clients; at the bottom in mobile clients), and select the desired channel from the channel list.
2. At the upper right of the channel window (or to the right of the channel name in the channel list for the team), open the More Options (...) menu for the channel and select Get link to channel.
3. In the "Get link to channel" pop-up, click Copy.

You can now paste the link into other documents or web resources.

Learn more and get help

After completing the basic setup above, you and your class can use the "General" channel in your team for live and asynchronous discussion and your live meeting channel for live lectures, discussion sessions, office hours, etc.

Teams has many additional features that aren't covered here. To learn more about them, see:

• Microsoft Teams help & learning
  • Video: What is Microsoft Teams?
  • Teams and channels
  • Keep track of conversations
  • Chat in Microsoft Teams
  • Meetings and calls
  • Files
  • Apps and services
• Microsoft Teams video training