Use Google Meet for classes and meetings at IU

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Hold a meeting

To hold a meeting in Google Meet:

  1. Go to google.iu.edu.
  2. Click Log in to Google at IU. If prompted, log in with your IU username and passphrase.
  3. Click the My Account tile.
  4. In the upper right corner, click the Apps icon ( Apps menu icon ), and then choose Meet.
    Important:

    Always use your Google at IU account for Indiana University coursework and other university business. Personal (free) non-IU Google accounts are not approved for institutional data. When working in Google apps, you can check the upper right to see which account you're logged into.

    By default, unless you sign out, Google keeps you logged in, even if you close your browser; thus you could be logged into your personal account, even if you started from google.iu.edu. Consider adding a profile picture for each of your accounts to help differentiate between them.

  5. To start a meeting, click Join or start a meeting. Enter a name for the meeting (certain characters are not allowed, so keep it simple). Click Continue.
  6. You can choose to mute your microphone or turn off your camera. (If your internet bandwidth is low, you may have a better experience with your camera off.) When you are ready to join the meeting, click Join meeting.
  7. Your meeting has a unique URL that you can use to invite participants. To find the URL, in the bottom left corner, click the meeting name. You also will see dial-in information that you may want to include for students who need to join via their phones.

Within your meeting:

  • To mute or unmute your microphone, hang up, or turn your camera on or off, use the icons in the bottom center of the screen.
  • To access your participant list or chat, use the icons in the upper right corner of the screen.

    Participants can be muted or unmuted from the participant list; only the meeting creator and/or calendar owner can mute participants.

  • To share your screen, in the bottom right corner of the screen, click Present now.

    To stop sharing your screen, click You are presenting, and then choose Stop presenting.

  • To record your meeting, click the More icon ( 'More' or 'Options' menu icon ), and then choose Record meeting.

    To stop recording, click the More icon ( 'More' or 'Options' menu icon ), and then choose Stop recording.

    Your recorded meeting will be saved to the Meet Recordings folder in your Google at IU My Drive account. You will get a notification in email when the recording is ready.

  • To enable closed captioning, click Turn on captions at the bottom right of the screen. (Captions are not saved when you record the meeting.)
  • To adjust audio and video settings (for example, change your microphone, camera, and/or speakers), or to access host controls:
    1. Click the More'More' or 'Options' menu icon ) icon and select Settings.
    2. Use the tabs to access Audio, Video, or Host control settings.
    3. Under host controls, you can turn on Quick Access, control who can share their screen, and control who can send chat messages. The parameters you choose will remain set for recurring meetings, so you only need to set the host controls once.
    4. When you're finished, click Done to save any changes.
  • To open a whiteboard (that is, a new board in the Jamboard app):
    1. Click the More'More' or 'Options' menu icon ) icon and choose Whiteboard.
    2. The new Jamboard will open on your computer.
    3. A link to the Jamboard will automatically be placed in the chat with appropriate sharing settings. You'll need to use Present now if you want to also broadcast it to the meeting participants.
  • To change your screen layout:
    1. Click the More'More' or 'Options' menu icon ) icon and choose Change layout.
    2. Choose from among the possible layouts. You can change the maximum number of tiles to be displayed.
  • To use a background:
    1. Click the More'More' or 'Options' menu icon ) icon and choose Change background.
    2. You can blur your background or choose an image.

Upload a Google Meet recording into Kaltura through Canvas

After you finish your recording, download it from Google My Drive to your local computer:

  1. Go to google.iu.edu and click Log in to Google at IU. If prompted, log in with your IU username and passphrase.
  2. Click My Account.
  3. In the upper right corner, click the AppsApps menu icon ) icon, and then choose Drive.
  4. In the Meet Recordings folder, find your recording, right-click it, and then select Download to save it to your computer.

You can embed a video in any tool that uses the Rich Content Editor, such as Pages, Assignments, Quizzes, and so on:

  1. In Canvas, open the tool and item where you want to embed your recording, and then place your cursor where you want the embedded recording to appear.
  2. From the editor toolbar, click the Apps icon (New Apps icon), and search for Kaltura Media.
  3. Open the Add New menu and select Media Upload.
  4. Click Choose a File to Upload, locate your recording on your computer, and then select it. Kaltura will display a green progress bar as the file uploads.
  5. Click Save.
  6. Click Back to browse and embed.
  7. Locate the recording you just uploaded in My Media. It should be at the top of the list.
  8. On the "Upload Media" page, confirm or update the recording's display name, and optionally enter a description and tags.
  9. Open the Select menu next to the item, and select the desired size for the embedded object.
  10. You'll be returned to the Rich Content Editor and a preview of your file will appear.
    Note:
    The size of the preview may not be indicative of the size of the video once the content has been saved.
  11. If you wish, continue to edit the page. Remember to save or submit it when you are finished.

Create a recurring meeting

  1. Go to google.iu.edu.
  2. Click Log in to Google at IU. If prompted, log in with your IU username and passphrase.
  3. Click the My Account tile.
  4. In the upper right corner, click the AppsApps menu icon ) icon, and then choose Calendar.
    Important:

    Always use your Google at IU account for Indiana University coursework and other university business. Personal (free) non-IU Google accounts are not approved for institutional data. When working in Google apps, you can check the upper right to see which account you're logged into.

    By default, unless you sign out, Google keeps you logged in, even if you close your browser; thus you could be logged into your personal account, even if you started from google.iu.edu. Consider adding a profile picture for each of your accounts to help differentiate between them.

  5. In the upper left, click Create.
  6. Add a title to the new calendar item; edit other items as desired.
  7. Click Add Google Meet Videoconferencing. A Google meeting ID will be generated for the meeting. You can choose to Add Guests, or simply give the meeting ID to your participants in an email message, announcement, calendar invitation, etc.
  8. To make the meeting a recurring meeting:
    1. At the bottom of the box, click More options.
    2. From the "Does not repeat" drop-down, choose an appropriate schedule.
    3. Edit any other pertinent parameters, and click Save.

Learn more

This is document bfco in the Knowledge Base.
Last modified on 2021-01-29 15:36:51.