What are the ATAC deadlines and timeframes for alternate media requests?

The Assistive Technology and Accessibility Centers (ATAC) will convert instructional materials into accessible formats for students who have had these accommodations approved by a disability services office. See below for deadlines and timeframes.

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Deadlines for requesting standard alternate media

The ATAC requires submission of standard alternate media requests by the dates listed below to ensure the converted materials will be ready by the start of the semester. Advanced subjects (math, science, foreign languages, etc.) or specialized formats take longer than the standard production time; make these requests as far in advance as possible (see "Specialized Processing" below).

  • April 10, 2017 (for summer 2017 courses)
  • June 30, 2017 (for fall 2017 courses)
  • November 13, 2017 (for spring 2018 courses)
Important:
The ATAC cannot begin processing materials for a course in which the instructor has not submitted the list of required textbooks. Though the ATAC cannot guarantee results in these cases, contact them to determine how to move forward.

Expediting materials

The standard processing timeframe is five business weeks (holidays excluded). When shorter turnaround times are needed, you may opt to:

  • Provide your textbook for scanning: To avoid delays in requesting electronic copies from the publisher, you may have your book chopped into loose pages and scanned. Consult with the ATAC as to how quickly the publisher is likely to respond to determine if this option will help.
  • Receive "raw" unedited files: If the ATAC has the source materials, and the delay is in the editing and re-formatting, you may request the raw (unedited) electronic text be sent to you.
Note:
Materials requiring specialized knowledge to edit or that are being converted into braille, tactile diagrams, or other special formats likely cannot be expedited.

Production timeframes

Turnaround times for alternate media requests vary by the subject matter, the volume of material, the format requested, when the ATAC gets access to the source material (electronic or paper copy), and the quality (legibility) of the source material. The following textbook turnaround times include three weeks for receipt of the source material.

Textbook production timeframes

Standard processing

Turnaround time for standard textbook requests is five weeks. This includes requests for alternate media in the Kurzweil 3000, simple image PDF, and accessible Microsoft Word formats.

Specialized processing

Turnaround times for nonstandard requests can be considerably longer, and vary on a case-by-case basis. This includes requests for:

  • Complex subject matter: Accounting, math, music scores, science, computer science, and foreign languages
  • Special formats: Braille, large-print requiring extensive page re-formatting, tactile diagrams, and extensive image descriptions
  • Delicate or poor quality source materials: Illegible materials or delicate materials that require special handling or extensive retyping

Submit requests for nonstandard materials as far in advance as possible. In some cases, this means working with course advisors, departments, and instructors to determine required course materials in advance of normal course registration. The ATAC will make every reasonable attempt to fulfill nonstandard requests as soon as possible.

Publisher requests

The textbook timeframes include three weeks for publishers to respond to requests to receive electronic copies of your textbooks and for permission to perform the alternate media processing. The ATAC are able to obtain copies of textbooks from the publisher about 75% of the time. This avoids the need to cut your book into separate pages for scanning, but waiting for the publisher response may delay processing.

Other course material timeframes

Production timeframes for alternate formatted versions of materials other than textbooks vary on a case-by-case basis. Generally the ATAC needs two weeks from receipt of source materials to produce standard alternate formats of required readings, journal articles, power points, quizzes, and exams. Contact the ATAC to make arrangements for production of any specialized course materials, or when two weeks advance delivery of source materials is not possible.

Requesting alternate media

To make an alternate media request, contact the ATAC at 812-856-4112 or atacdocs@indiana.edu.

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Last modified on 2017-05-30 14:26:05.

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