ARCHIVED: Siteshare user guide for Webserve accounts

This content has been archived, and is no longer maintained by Indiana University. Information here may no longer be accurate, and links may no longer be available or reliable.
Note:

Due to the evolving coronavirus situation, the retirement of Webserve was delayed until April 16 to allow classes that reference sites on Webserve to continue with minimal disruption.

All remaining Webserve sites were disabled beginning April 16, along with login access to webserve.iu.edu. If you have websites that still need to be moved to IU Sitehosting, you should migrate immediately.

Note:
Siteshare will not be available on IU Sitehosting. To access your account on IU Sitehosting, you will need to use SSH or SFTP. To learn more about the options for connecting to the IU Sitehosting servers, see Connect to the IU Sitehosting servers.

On this page:


Overview

Siteshare provides an alternate method of accessing your Webserve account by permitting you to map a network drive to the account. When you map a drive to your account, it will make it appear as if the account was stored locally on your computer. This permits you to drag and drop files between your computer and your account and to work with files in the same manner you do with other files on your computer.

Authenticate using your IU username and passphrase

Siteshare provides account owners with a way to grant access to their Webserve accounts without having to network passphrases. This is because Siteshare requires authentication using an IU username and passphrase. The owner controls which IU usernames are granted access to the account (see Manage Siteshare accounts). You cannot authenticate to Siteshare using a group/departmental username.

Siteshare also allows an owner to grant access to a web account without granting access to other accounts in that username (for example, the departmental email account). Siteshare, however, does not provide command line access for a Webserve account. Future plans include providing a method that would allow personal authentication for command line access but that is not available at this time.

Manage Siteshare accounts

All Webserve accounts are automatically set up to use Siteshare. The initial setup of Siteshare grants access only to the owner's IU username. Account owners can manage their accounts (shares) through a web interface. If desired, an owner may select one or more individuals (proxies) who can manage access to the shares on the owner's behalf. Both owners and proxies may add or remove Siteshare access to others (authorized users).

In all cases, only personal IU usernames can be used with Siteshare.

Add/update Siteshare authorization

While the default setup is to grant Siteshare access to only the owner's personal IU username, owners may designate one or more individuals to act on the their behalf ("proxies"), who will then be able to add or remove Siteshare access to others ("Authorized Users"). Both owners and proxies may grant access to authorized users. In all cases, only personal IU usernames can be used with Siteshare.

Use the following links to manage your Siteshare authorization:

For assistance accessing or using the above links, contact Support Center Tier 2.

Connect to Siteshare

To connect to Siteshare, you must first map a network drive; for detailed instructions, see Map a drive (access a shared resource) at IU

When mapping a drive to your Webserve account, you should not select Reconnect at logon. Also note that the Siteshare server is restarted every morning at 5am.

Windows

UITS recommends Windows 8.x or later.

  1. Locate Map Network Drive; for detailed instructions, see Map a drive (access a shared resource) at IU
  2. In the folder field, enter:
     \\siteshare.uits.indiana.edu\account

    Replace account with the name of your Webserve account. If prompted for a username/password, enter your IU username/passphrase to authenticate. In some cases, you may have to enter your username as ads\username.

macOS

  1. In the Finder, from the Go menu, select Connect to Server....
  2. In the "Connect to Server" window, in the "Server Address:" field, type:
     smb://siteshare.uits.indiana.edu/account
  3. Replace account with the name of your Webserve account. When prompted to authenticate, enter ADS\username, where username is your IU username; the password is your IU passphrase.
Note:
When connected to your share, your computer may display a figure indicating the amount of free space available. This is not the amount of disk space you are currently using on Webserve, nor is it the amount you have available to you on Webserve. For assistance in determining your current disk usage, contact Support Center Tier 2 with the name of the account.

Connection issues

  • When connecting from off campus, you will need a VPN connection to map a drive using Siteshare.
  • An IU faculty or staff member who is using a university-owned computer and is unable to map a drive to Siteshare may obtain assistance from an IT Pro.

This is document bfnr in the Knowledge Base.
Last modified on 2020-04-20 11:29:22.

Contact us

For help or to comment, email the UITS Support Center.