ARCHIVED: IU Webmaster site privacy notice

• Applicability
• Changes
• Collection and use
  • Passive/automatic collection
  • Information used for contact
  • Information sharing
  • Active/manual/voluntary collection
  • Cookies
  • Children
  • Use of third-party services
• Disclosure of information
• Security
• Privacy notice changes
• Contact information

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Applicability

This privacy notice applies only to the IU Webmaster site (http://webmaster.iu.edu) and explains our practices concerning the collection, use, and disclosure of visitor information. Visitor information collected by IU Webmaster will be used only as outlined in this privacy notice.

Other units at the university may collect and use visitor information in different ways. Therefore, visitors to other university web sites should review the privacy notices for the particular sites they visit. UITS/IU Webmaster is not responsible for the content of other web sites or for the privacy practices of web sites outside the scope of this notice.

Changes

Because Internet technologies continue to evolve rapidly, IU Webmaster may make appropriate changes to this notice in the future. Any such changes will be consistent with our commitment to respecting visitor privacy, and will be clearly posted in a revised privacy notice.

Collection and use

Passive/automatic collection

When you view pages on our site, the web server automatically collects certain technical information from your computer and about your connection.

This web site is hosted on Webserve, a shared web hosting environment provided by IU's University Information Technology Services. For more information about privacy practices related to Webserve, read the Sitehost privacy notice supplement.

In addition to any information collected by Webserve, our server and/or site collects:

• the referring web site

Continued use of our web site indicates consent to the collection, use, and disclosure of this information as described in this notice.

This technical information is not retained or utilized.

This information is:

• used to improve the content of our site

Information used for contact

If you supply us with your postal/mailing address, you will only receive the information for which you provided us your address.

Information sharing

We do not share any aggregate, non-personally identifiable information with other entities or organizations.

We do not share any personally identifiable information with other entities or organizations, except when legally required to do so, at the request of governmental authorities conducting an investigation, to verify or enforce compliance with the policies governing our web site and applicable laws, or to protect against misuse or unauthorized use of our web site.

Except as described above, we will not share any information with any party for any reason.

Except as provided in the Disclosure of information section, we do not attempt to use the technical information discussed in this section to identify individual visitors.

Active/manual/voluntary collection

Other than automatically collected technical information about your visit (described above, or cookies described below), we may ask you to provide information voluntarily, such as through forms or other manual input; this is to make products and services available to you, to maintain and manage our relationship with you, including providing associated services or to better understand and serve your needs. This information is generally retained as long as you continue to maintain a relationship with us. Your providing this information is wholly voluntary. However, not providing the requested information (or subsequently asking that the data be removed) may affect our ability to deliver the products or service for which the information is needed. Providing the requested information indicates your consent to the collection, use, and disclosure of this information as described in this notice. Information we may actively collect could include:

• the email addresses of those who communicate with us via email
• name
• address
• telephone number
• information volunteered by the visitor, such as preferences, survey information and/or site registrations

Cookies

A cookie is a small data file that is written to your hard drive that contains information about your visit to a web page. If you prefer not to receive cookies, you may configure your browser to not to accept them at all, or to notify and require approval before accepting new cookies. Some web pages/sites may not function properly if the cookies are turned off, or you may have to provide the same information each time you visit those pages.

The Webmaster site does not use cookies to store information about your actions or choices on pages associated with the site.

Children

The Webmaster site is not directed to children under 13 years of age, does not sell products or services intended for purchase by children, and does not knowingly collect or store any personal information, even in aggregate, about children under the age of 13. UITS encourages parents and teachers to be involved in children's Internet explorations. It is particularly important for parents to guide their children when they are asked to provide personal information online.

Use of third-party services

The Webmaster site uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses cookies (described above) to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including possibly your IP address) will be transmitted to and stored by Google.

For more, visit Google's Answers about Privacy and Security.

Disclosure of information

Other than sharing your information with other appropriate university personnel and units to ensure the quality, functionality, and security of our web site, or manage your relationship with us, the IU Webmaster will not disclose personally identifiable information about your use of the site except under the following circumstances:

• With your prior written (including email) consent
• When we have given you clear notice that we will disclose information that you voluntarily provide
• With appropriate external parties, such as law enforcement agencies, in order to investigate and respond to suspected violations of law or University policy. Any such disclosures shall comply with all applicable laws and university policies.

Security

Due to the rapidly evolving nature of information technologies, no transmission of data over the Internet can be guaranteed to be completely secure. While we committed to protecting the privacy of our visitors, we cannot guarantee the security of any information that you transmit to University web sites, and you do so at your own risk. However, once we receive your information, we will use reasonable safeguards consistent with prevailing industry standards and commensurate with the sensitivity of the data being stored to maintain the security of that information on our systems.

In addition, we will comply with all applicable Federal, State and local laws regarding the privacy and security of visitor information.

Privacy notice changes

From time to time, we may use visitor information for new, unanticipated uses not previously disclosed in our privacy notice.

Only data collected from the time of the policy change forward will be used for these new purposes. If you are concerned about how your information is used, you should check our website periodically.

Contact information

For questions or concerns about this policy, contact IU Webmaster via email or by phone (812-855-8050).

If you feel that this site is not following its stated policy and communicating with the owner of this site does not resolve the matter, or if you have general questions or concerns about privacy or information technology policy at Indiana University, contact the University Information Policy Office at 812-855-UIPO or uipo@iu.edu.