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About sponsoring accounts for conference participants

Conference accounts are for use by participants of IU-sponsored conferences, workshops, or special programs who need access to secure IU-owned computing resources, such as the wired IU network, the Student Technology Centers (STCs), or network printing services. At IUB and IUPUI, a conference technology fee may be assessed for these accounts; the fee may be waived if no UITS-owned resources will be used by the conference making the request. For more, see About conference use of the STCs.

Conference accounts must be sponsored by a faculty or staff member, and must be approved by UITS Accounts Administration.

To sponsor Conference accounts:

  1. Go to the Account Management Service.

  2. Click Manage my IU computing accounts.

  3. If prompted to log into the Central Authentication Service, enter your Network ID username and passphrase. If not, go on to the next step.

  4. Click manage conference accounts, and then click set up conference accounts.

  5. Enter the requested information about the conference and the resources your conference guests will need. Click Continue.

Once the University Information Policy Office has processed your request, you will receive notification of the account usernames and passphrases available to your conference attendees. If you experience any problems requesting accounts, contact  valid@iu.edu .

Note: Sponsors must keep records of all Conference account users. In the case of a security or policy violation, the sponsor must be able to supply identity and contact information for the user of the offending account at the time of the incident, and must assist in problem resolution.

Note: Sponsors of Indiana University accounts are responsible for ensuring that those accounts are not abused. Sponsoring access to IT resources gives the sponsored user the ability to represent IU through this affiliation, and sponsors should consider the consequences of that user causing harm by using IU IT resources. An official agreement of some type should therefore be in place between the sponsor and the person being sponsored. Prior to requesting the account, sponsors should consult with their department or school administration on how best to document the user's affiliation with and responsibilities to both IU and the sponsor's department. For more, see What are my responsibilities as a computer user at IU?

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Last modified on September 19, 2013.

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