ARCHIVED: Important things to know about reserving STCs

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When reserving an Indiana University Student Technology Center (STC), observe the following guidelines:

  • Only faculty and staff can request reservations. For student groups to reserve a center, reservation requests need to be made by faculty sponsors who are either recognized IU instructors or academic support staff.
  • Request a reservation at least three business days in advance. This provides ample notice to STC users who plan their schedules by viewing the reservation grid at the beginning of each week. UITS recommends that you make critical reservations much earlier, especially when requesting specific centers.
  • Since processing a request can take up to one business day, please plan accordingly.
  • The largest lab seats a total of 50. If you need more seats, make multiple reservations for multiple labs. Also, be aware that due to fire codes, classroom size cannot exceed the number of seats provided, nor can UITS provide extra chairs.
  • UITS cannot accept reservation requests longer than three hours, before 8am, or after 10pm without justification.
  • A 15-minute break is required between all classes. For a single-day reservation, be sure to make your lab selection allowing at least 15 minutes before and after your reservation.
  • If you need immediate assistance in a UITS STC during your reserved time, call Information Commons consulting (available 24 hours a day, 7 days a week) at 812-855-3802. (UITS consultants are not present during classes.)
  • Lab reservations are for classroom instruction purposes; instructors must be present.
  • Reservations will be held for 15 minutes after the scheduled starting time. If an instructor has not arrived by that time, the room will revert to open access. Please be courteous, as failure to cancel reservations inconveniences other students, faculty, and staff.
  • Please cancel reservations you do not need. To cancel a reservation, from the STC home page, click Make a Reservation, and then click My Reservations History.
  • Site reservation does not control what software is installed on the computers. If you need special software for your reservation, request installation by completing the Software Request Form.
  • So that unused workstations remain accessible to others, request a lab with a capacity as close to the class size as possible.
  • Occasionally, an STC staff member may need to enter a lab while it is occupied by a class. Staff members will make every effort to be discreet and minimize these interruptions. Thank you for your understanding and cooperation in these cases.
  • If you are making a request for a one-day reservation, the system will allow you to pick the lab. However, if you are making a request for a repeating reservation, you cannot choose the lab. To indicate your preferred lab for a repeating reservation, after you make your reservation, select My Reservations from the reservations menu. Select the reservation in question, and at the bottom of the screen that opens, select Ask a Question and then enter your lab preference. That information will be added to your request, and UITS will make every effort to honor your preference.
  • Projector codes are included with the confirmation email. If you need a new code, for security purposes, log into the STC Request System to obtain it. From the portal page, select Faculty or Staff Member, and then View My Account/Reservations/Projector Code. Click Continue. Or, if you are already logged into the site, you can select My Profile from the Reservations menu.

To reserve an STC, see Reserve an STC for a class

This is document azgq in the Knowledge Base.
Last modified on 2018-01-18 16:37:53.